Sr. Administrative Assistant

Mass General Brigham•Boston, MA

2d•$21 - $30•Hybrid

About The Position

Mass General Brigham Cancer Institute at Massachusetts General Hospital is seeking a Sr. Administrative Assistant to provide high-level administrative support to Cancer Institute physicians. The role manages schedules, coordinates meetings, handles correspondence, and performs clerical duties. The position offers a hybrid schedule of three remote days and two onsite days after successful completion of the probationary period.

Requirements

High school diploma required; experience cannot be substituted for a degree.
5–7 years of experience in an administrative role required, preferably in a healthcare setting.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Excellent verbal and written communication skills.
Strong organizational and multitasking abilities.
Ability to work independently with minimal supervision.
Strong attention to detail and problem-solving skills.
Familiarity with hospital administration processes and healthcare regulations.
Professional demeanor and ability to interact effectively with all levels of staff.

Nice To Haves

1–2 years of experience supporting senior-level staff preferred.

Responsibilities

Manage and maintain complex schedules, including appointments, meetings, and travel arrangements.
Prepare, review, and edit reports, presentations, and other documents.
Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
Organize and maintain electronic and physical office files.
Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
Arrange logistics for internal and external meetings, including room bookings and catering.
Serve as the primary point of contact between physicians and internal and external stakeholders.
Draft and distribute memos, announcements, and other communications as directed.
Oversee office supplies inventory, ordering, and distribution.
Ensure office equipment is properly maintained and serviced.
Coordinate with IT for technical support and equipment needs.
Assist in planning and executing special projects and events.
Monitor project timelines and ensure deadlines are met.