Sr Administrative Assistant

Ameriprise • Minneapolis, MN

2d • Hybrid

About The Position

The Senior Administrative Assistant enables leaders and teams to operate efficiently and effectively. The role serves as a trusted partner to senior leaders, managing complex administrative priorities, coordinating across stakeholders, and ensuring smooth meetings, events, communications, and business operations. It offers exposure across the organization and the opportunity to influence outcomes and make a measurable impact through organization, judgment, and service.

The position is based on in-office collaboration: employees work in the office at least four days per week, with flexibility to work from home one day per week. Some roles may have additional or different in-office expectations, which will be discussed during the hiring process. Applicants must have U.S. work authorization that does not now or in the future require visa sponsorship.

Requirements

• 3–5 years of administrative support experience, including supporting senior leaders, managing competing priorities, and handling sensitive information.
• Ability to work independently, anticipate needs, and exercise sound judgment in a fast-paced environment.
• Associate degree or equivalent required.
• Proficiency with Microsoft Word, Excel, PowerPoint, SharePoint, Outlook, Copilot or similar AI-enabled tools, Concur, and purchasing systems.
• Strong organizational, communication, collaboration, and problem-solving skills, with the ability to adapt quickly to changing priorities.
• Ability to manage multiple tasks simultaneously while maintaining accuracy, professionalism, and confidentiality.
• Valid U.S. work authorization that does not now or in the future require visa sponsorship.

Nice To Haves

• Bachelor's degree.

Responsibilities

• Independently manage complex calendars, schedules, and meeting priorities for multiple senior leaders, coordinating logistics, facilities, technology, visitor access, and materials.
• Prepare and manage travel arrangements, expense reports, invoices, presentations, reports, and internal and external communications.
• Review and prioritize emails and requests, respond on leaders' behalf when appropriate, and ensure timely follow-up on critical actions.
• Coordinate team programs, recognition activities, budgets, timekeeping processes, off-site meetings, conferences, and special events.
• Maintain distribution lists, manage shipping and supply needs, and submit and track workspace, building, maintenance, and access requests.
• Provide project and program support by researching issues or questions about policies or practices, coordinating events, and executing administrative initiatives.
• Mentor and train administrative staff and provide backup support across teams as needed.

Benefits

• Vacation time
• Sick time
• 401(k)
• Health insurance
• Dental insurance
• Life insurance
• Variable pay may be available in the form of bonuses, commissions, and/or long-term incentives, depending on the role.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree