Administrative Assistant Sr

Loma Linda University Health • Loma Linda, CA

3d

About The Position

The Administrative Assistant Sr provides highly complex and sensitive administrative and departmental support to senior-level department heads within the assigned area. The role may support multiple managers and/or department heads and may supervise clerical and administrative support staff as appropriate. It coordinates complex projects and provides advanced departmental administrative support, including creating PowerPoint presentations and maintaining calendars, telephones, records, minutes, correspondence, filing, and faxing. The position also performs other duties as needed.

Requirements

• Associate's degree or two years of college required; experience may be considered in lieu of a degree.
• At least five years of secretarial, clerical, or administrative experience required.
• Ability to read, write legibly, and speak English with professional quality.
• Ability to use a computer, printer, and necessary software, including Word, Excel, Outlook, PowerPoint, and Access.
• Excellent communication skills.
• Ability to operate and troubleshoot basic office equipment required for the position.
• Ability to relate and communicate positively, effectively, and professionally with others; remain calm and courteous under pressure; collaborate; and accept direction.
• Ability to think critically, manage multiple assignments, perform basic math, organize and prioritize workload, problem-solve, recall information accurately, pay close attention to detail, and work independently with minimal supervision.
• Ability to recognize faces; hear on the phone, in person, and in the environment; and see or hear equipment indicators.
• Ability to distinguish colors as necessary, hear sufficiently for general conversation and workplace sounds, and see adequately to read computer screens and written documents.

Nice To Haves

• Experience in a healthcare, academic, psychiatric, and/or outpatient setting.
• Knowledge of medical terminology.

Responsibilities

• Provide highly complex and sensitive administrative and departmental support to senior-level department heads.
• Support multiple managers and/or department heads as assigned.
• Supervise clerical and administrative support staff as appropriate.
• Coordinate the completion of complex projects.
• Provide advanced-level departmental administrative support.
• Create PowerPoint presentations.
• Maintain calendars, telephones, records, minutes, and correspondence.
• Perform filing and faxing.
• Perform other duties as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree