Sr Administrative Assistant

Integra • Houston, TX

1d • Onsite

About The Position

Integra is seeking a Senior Administrative Assistant to support a senior leader at its manufacturing facility through high-level coordination, operational support, and workflow management. The role helps keep priorities, schedules, communications, and operational activities aligned in a fast-paced environment. The assistant acts as a strategic partner to the leader, managing day-to-day details so the leader can focus on organizational priorities.

The position is fully onsite in Houston, Texas. The ideal candidate is collaborative, self-motivated, detail-oriented, highly responsive, and able to manage complex coordination with professionalism and strong follow-through. The role requires balancing competing priorities, staying organized across stakeholders, and proactively supporting operations with minimal oversight. It is suited to someone who thrives in a high-volume, fast-moving environment and enjoys creating structure and improving coordination.

Requirements

• At least 3 years of administrative, operational support, coordination, or related experience.
• Strong organizational, coordination, and multitasking abilities.
• Excellent written and verbal communication skills.
• Strong attention to detail, follow-through, and execution skills.
• Ability to manage competing priorities in a fast-paced environment.
• Strong problem-solving skills and professional judgment.
• Ability to work independently with minimal oversight while supporting multiple stakeholders.
• Proficiency in Microsoft 365, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience coordinating meetings, travel, calendars, and operational workflows.
• Strong interpersonal skills and a service-oriented mindset.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to adapt to changing priorities and evolving business needs.

Nice To Haves

• Associate’s or Bachelor’s degree.
• Experience supporting cross-functional teams or multiple leaders.

Responsibilities

• Coordinate complex scheduling across multiple leaders, stakeholders, and departments.
• Serve as a trusted business partner to an executive and their team.
• Manage calendars, meeting logistics, and recurring operational rhythms.
• Coordinate cross-functional meetings, including agendas, materials, follow-ups, and action-item tracking.
• Manage communication flow, including scheduling requests and operational follow-up.
• Arrange travel logistics, including flights, hotels, transportation, itineraries, and related documentation.
• Prepare, process, and track expense reports and related financial documentation.
• Support event coordination, internal meetings, client visits, and operational logistics.
• Monitor deadlines, timelines, and open action items to support completion and accountability.
• Maintain organization across files, systems, shared resources, and operational documentation.
• Assist with preparing presentations, reports, meeting materials, and business correspondence.
• Identify scheduling conflicts, operational gaps, or workflow concerns and escalate them appropriately.
• Support multiple leaders or teams while balancing shifting priorities and business needs.
• Maintain confidentiality and professionalism when handling sensitive information and communications.
• Provide dependable operational support that improves organizational efficiency, responsiveness, and coordination.

Benefits

• Competitive pay with incentive opportunities.
• Medical, dental, and vision coverage.
• Life and disability insurance programs.
• Voluntary benefits options.
• Generous paid time off.
• Education assistance and tuition support.
• Retirement and savings programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed