Administrative Assistant Jobs

About The Position

Requirements

• Proficiency with Microsoft Office applications, including Outlook.
• Strong general office skills.

Responsibilities

• Answer telephones and direct inquiries professionally and with a client-centric approach.
• Maintain confidential personnel files.
• Assist management with confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding coverage when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment, verify calculations and item prices against bid specifications, and resolve pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform work safely.
• Perform other duties as assigned.

Benefits

• On-the-job training.
• Retirement plan.
• Associate shopping program.
• Health and wellness programs.
• Discount marketplace.
• Identity theft protection.
• Pet insurance.
• Voluntary benefits including critical illness insurance, accident insurance, hospital indemnity insurance, legal services, and a choice auto and home program.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance and AD&D.
• Disability insurance.
• Commuter benefits.
• Employee assistance program.
• Flexible spending accounts.
• Associates may be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws.