Administrative Assistant

US: Tryfacta • New York, NY

1d • Onsite

About The Position

Tryfacta is seeking an Administrative Assistant for a client at One State Street Plaza, New York, NY 10004. This is a temporary contract assignment lasting 24 months, with a Monday–Friday schedule of 37.5 hours per week; the specific work schedule is to be determined.

The Administrative Assistant will support the Deputy and Assistant Deputy by answering, directing, and screening incoming calls, taking messages, routing inquiries to appropriate staff, and following up to help ensure timely responses. The role also handles information requests and clerical duties, including preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings, maintaining reports, taking notes, and managing business-unit mail and related records.

The position requires office administration knowledge, strong business communication and interpersonal skills, accurate information handling, and the ability to organize and prioritize multiple tasks in a fast-paced environment. The assistant will track and manage reporting projects without daily oversight and work both independently and as part of a team.

Requirements

• High school diploma or equivalent.
• Proof of eligibility to work in New York State.
• At least one year of administrative support experience, including answering phone calls, handling information requests, preparing correspondence, receiving visitors, scheduling meetings, sorting and distributing mail, and maintaining reports and records.
• At least one year of experience using intermediate Microsoft Excel skills, including pivot tables, mail merge, and formulas to compare spreadsheets.
• Working experience with Microsoft 365, including Microsoft O365.
• Knowledge of office administration and management, proper grammar, punctuation and spelling, and business communications.
• Excellent verbal communication and interpersonal skills.
• Ability to take and disseminate accurate information.
• Ability to work individually and as part of a team.
• Ability to organize and prioritize tasks effectively in a fast-paced environment, with attention to detail.

Responsibilities

• Answer, direct, and screen incoming calls for the Deputy and Assistant Deputy; take messages and refer inquiries to appropriate staff.
• Follow up on inquiries to help ensure timely responses.
• Handle information requests and perform clerical functions.
• Prepare correspondence, receive visitors, arrange conference calls, and schedule meetings.
• Maintain reports, take notes, and send industry emails.
• Sort and distribute incoming and outgoing business-unit mail, including opening and time-stamping incoming mail and routing it to supervisors.
• Record and log received mail in a tracking report and maintain necessary records and completed forms.
• Track and manage reporting projects without daily oversight.
• Manage varied tasks as assigned.

What This Job Offers

• Education Level: High school or GED