Administrative Assistant

Loenbro • Salt Lake, UT

12d • Onsite

About The Position

The Administrative Assistant supports daily operations in a fast-paced construction project office and works closely with Project Managers, Superintendents, and field teams. The role serves as a key administrative resource, supporting efficient communication, accurate documentation, and organized project operations. The successful candidate demonstrates attention to detail, organization, and adaptability while managing routine tasks and supporting changing jobsite needs.

The position is based in Loenbro West’s Salt Lake City, Utah office. It requires compliance with company policies, safety regulations, personal protective equipment requirements, and Loenbro’s Environmental Health and Safety policies. Occasional kneeling, reaching, or stooping may be needed, along with climbing stairs and ladders to access trenches and elevated platforms. If driving is required, a valid driver license and proof of insurability are required, and drivers are subject to a DMV background records search.

Requirements

• 2–5 years of administrative, clerical, or office support experience.
• Basic understanding of HR and onboarding processes in a construction or field operations setting.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Ability to work in a fast-paced construction office while supporting multiple priorities.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Effective communication and interpersonal skills with office and field personnel.
• Ability to handle confidential employee and project information professionally and discreetly.
• If driving is required, a valid driver license and proof of insurability; drivers are subject to a DMV background records search.
• Ability to meet the physical demands described, with reasonable accommodation as applicable.

Nice To Haves

• Administrative, clerical, or office support experience in a construction or industrial environment.
• Experience supporting construction projects, jobsite offices, or field operations.

Responsibilities

• Greet and assist walk-in employees, subcontractors, vendors, and visitors professionally and promptly.
• Answer and route inbound phone calls and respond to jobsite- and project-related inquiries.
• Support new-hire onboarding, orientation scheduling, badging, and paperwork coordination.
• Complete accurate employee time entry and provide payroll support and field-personnel recordkeeping.
• Maintain project documentation, including project logs, purchase orders, invoices, equipment tracking logs, and subcontractor documentation.
• Provide administrative project support to Project Management and field leadership.
• Scan, upload, and organize project files using document management systems and imaging software.
• Maintain organized filing systems for compliance, safety, and project records.
• Support communication between field crews, management, and corporate departments.
• Comply with company policies and procedures, applicable safety regulations, PPE requirements, and EH&S policies.

Benefits

• Medical, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off (PTO).
• Life and disability insurance.
• Professional development and training opportunities.
• Employee assistance program (EAP).
• Competitive salary and a comprehensive benefits package; eligibility may vary based on employment classification and hours worked.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed