Administrative Assistant

Domino's•East Granby, CT

10d•$28 - $31

About The Position

The Administrative Assistant supports Supply Chain Center operations and business functions by providing general office and clerical support and maintaining operational processes such as order processing, credit management, and customer service. The role also supports general accounting, payroll, team member administration, planning functions, new hire orientation, and other departments’ clerical needs. The position has an 8-hour shift starting at 5:00 a.m. Compensation is $28.00–$31.00, based on experience.

Requirements

High school diploma or GED.
At least 1 year of customer service, bookkeeping, or general accounting experience.
Ability to work independently and as part of a team.
Excellent communication, interpersonal, and organizational skills.
Ability to handle multiple tasks.
Experience with Microsoft Office software.

Nice To Haves

Bilingual ability preferred.

Responsibilities

Print and prepare paperwork needed by the warehouse team for outbound operations.
Manage customer credit and lead the credit review process using SAP/Credit Tracker.
Process customer orders and ensure accurate ordering to Supply Chain Centers.
Coordinate and distribute corporate, marketing, and other company information to stores as requested.
Maintain files for invoices, reports, and customer-related information.
Assist with accounts payable, accounts receivable, and past-due accounts.
Provide backup for the on-site payroll administrator.
Coordinate with WRC A/P to ensure timely processing of inventory and indirect payables.
Ensure payables are approved according to the Schedule of Authorization.
Monitor and follow up on aging accounts payable accruals.
Work with the GL accountant on timely estimates and period-end financial close.
Follow the Record Retention policy for local payroll and accounts payable materials.
Maintain adequate procedures and controls and ensure Supply Chain Center compliance with finance and accounting policies.
Recommend journal entries as needed.
Create new vendors in Ariba and support local users.
Work with the WRC A/R team as needed on CODs, receivables, incorrect billing, and miscellaneous cash receipts.
Facilitate new team member onboarding, including orientation, document completion, new hire safety training, and LMS training.
Process new hires and submit information to Human Resources for payroll-system entry.
Ensure required company, state, and federal notices are posted.
Prepare team member separation paperwork and provide requested information to the unemployment administrator for claims, if applicable.
Maintain compliance with employee documentation retention processes.
Submit and respond to Human Resources requests relating to team member matters, including unemployment claims, employment verifications, wage garnishments, leaves of absence, annual benefit enrollment, and other team member documents, while maintaining confidentiality.
Process bi-weekly payroll and maintain accurate records for each team member.
Complete weekly payroll keys and assist in generating weekly keys.
Support display of internal communications, such as flyers.
Perform Safety Coordinator responsibilities, including training, audit support, and risk mitigation related to safety and emergency services.