Administrative Assistant

Refuge for Women•Nicholasville, KY

4d•Remote

About The Position

The Administrative Assistant supports the Executive Director and local Refuge for Women development and operations. The role handles multiple projects, including correspondence, donor information entry, volunteer-process oversight, reporting, and local event administration. It serves as a point of contact for donors, volunteers, and community contacts, and helps ensure inquiries are directed to the appropriate person and follow-up is completed. The position is 10 hours per week and is mostly remote, with occasional on-site work required. Refuge for Women is a nonprofit, faith-based organization providing specialized care and safe housing for women who have escaped human trafficking or sexual exploitation. The organization offers around-the-clock care and evidence-based, trauma-informed programming. Staff are required to be believers in Jesus Christ and to share the organization's basic values and expectations. Candidates must successfully pass a background check and drug test upon receiving an employment offer.

Requirements

Must be a believer in Jesus Christ and committed to Refuge for Women's values of Safety, Faith, Unity, Accountability, and Communication.
Must successfully pass a background check and drug test upon receiving an offer of employment.
Energetic team player able to work in a fast-paced environment, address emergent issues, and juggle multiple projects.
Strong organizational, written, and verbal communication skills.
Proficiency in Google Drive.
Office or administrative experience and knowledge of office management systems and procedures.
Self-motivated with excellent time-management and problem-solving skills.

Nice To Haves

Experience working in a nonprofit or mission-driven organization.
Familiarity with donor management software.
Comfort with remote collaboration tools.

Responsibilities

Prepare and edit correspondence, reports, presentations, and other documents.
Develop and maintain office procedures and filing systems.
Organize and implement policies, processes, procedures, and reporting mechanisms.
Work with Program Directors to ensure program data and monthly metrics are updated.
Serve as a liaison between the Executive Director and staff, board members, partners, donors, and other stakeholders.
Draft professional emails, letters, and other communications.
Assist with preparing and coordinating board meetings, including distributing materials.
Support the planning and coordination of special events, fundraisers, and donor activities.
Manage confidential and sensitive information with discretion.
Help maintain positive, functional relationships with community, government, and referral agencies.
Participate with the director in, and/or attend, community events.
Assist with implementing fundraising plans, solving logistical issues, and collaborating with colleagues.
Maintain contact lists for volunteers and staff.
Enter donor information into the CRM to track donations, manage donor reports, and prepare monthly reports.
Help implement a communications strategy for staff, donors, and community partners.
Assist with financial reports, including deposits, bank transactions, expense reimbursements, and monthly expense reports.