Administrative Assistant

Astra Service Partners•Omaha, NE

10d•Onsite

About The Position

The Part-Time Office Administrative Assistant supports efficient daily office operations by keeping common areas clean, tidy, organized, and properly stocked. The role coordinates mail and package deliveries, supports meeting-room readiness, and provides routine clerical assistance to employees and visitors. It helps create a welcoming, organized, and well-supported office environment through dependable, hands-on administrative and workplace support. The position is based on-site in Omaha, Nebraska, and is approximately 24 hours per week, generally four days per week at six hours per day. Specific workdays and hours will be established based on business needs. There is no regular travel. The role reports to the designated office or administrative leader, works with employees across departments, and has no direct reports.

Requirements

High school diploma or equivalent.
Basic computer, email, and office equipment skills.
Ability to organize materials, follow procedures, and communicate effectively.
Ability to work the established part-time, on-site schedule.
Reliable and punctual, with strong follow-through on recurring tasks.
Friendly and professional, and comfortable assisting employees and visitors.
Able to prioritize routine responsibilities and work independently.
Organized, proactive, and respectful of confidential workplace information.

Nice To Haves

Prior office assistant, reception, clerical, or administrative support experience.
Experience managing office supplies, mail, deliveries, or shared workspace readiness.
Familiarity with Microsoft Office applications.

Responsibilities

Maintain tidy, professional common areas, including meeting rooms, breakrooms, kitchens, reception areas, and shared workspaces.
Reset meeting rooms after use, straighten furniture, and replenish shared materials.
Perform light office upkeep, such as wiping shared surfaces and loading or unloading the dishwasher; report deeper cleaning or maintenance needs to the appropriate provider.
Identify and promptly communicate office maintenance, repair, or safety concerns.
Monitor and replenish office, kitchen, coffee, snack, paper, and other shared supplies.
Keep supply cabinets, storage areas, and shared equipment areas organized.
Prepare supply requests and coordinate approved orders to avoid stockouts and unnecessary purchases.
Receive, sort, and promptly distribute incoming mail to employees and departments.
Accept and sign for incoming packages and coordinate delivery notifications or internal distribution.
Prepare outgoing mail and packages and coordinate scheduled pickups as needed.
Greet and direct visitors, vendors, and delivery personnel in a courteous, professional manner.
Assist with copying, scanning, filing, document preparation, and other routine clerical tasks.
Support meeting setup, including basic room arrangements, supplies, and refreshments.
Assist GMs and other leaders with coordinating and booking travel arrangements for technicians, including lodging, transportation, and itinerary details, in accordance with company guidelines.
Help prepare workstations and basic office supplies for new hires and assist with occasional office events.
Complete other reasonable office and administrative duties as assigned.