Administrative Assistant

Alcohol, Drug & Mental Health Board Franklin Cty. • Columbus, OH

10d

About The Position

The ADAMH Board of Franklin County is seeking an Administrative Assistant to provide administrative, secretarial, and varied support to the Human Resources and Marketing and Communications departments and their staff. The position provides primary support to assigned departments, collaborates with cross-functional team members, and provides front desk coverage as needed. It also serves as backup to the office management and support services team and performs other duties as assigned.

Requirements

• High school diploma or GED.
• Two years of work experience in administrative support or a related field.
• Strong skills in Excel, Word, Outlook, and SharePoint in Microsoft Office.
• Strong organization, planning, time-management, and prioritization skills.
• Ability to work effectively with diverse populations, including culturally diverse clients, staff, and the public.
• Ability to represent the board professionally.
• Ability to work effectively as a team member to achieve objectives.
• Ability to prioritize and handle multiple tasks while meeting deadlines.
• Strong business acumen and communication skills.
• Good problem-solving and negotiation skills.
• Ability to anticipate needs and take initiative.

Responsibilities

• Provide primary administrative support to the assigned department and collaborate with cross-functional team members to achieve individual, team, and organizational goals.
• Provide front desk coverage during breaks and lunches and as needed.
• Answer incoming phone calls promptly, provide and record accurate information, transfer information in a timely manner, greet and direct visitors and vendors, prepare mailing labels, and assemble materials for mailing.
• Collect, sort, scan, or distribute incoming mail and interoffice correspondence.
• Prepare documents and correspondence and produce copies from standard or confidential handwritten or oral instructions.
• Solicit and review team meeting requests, prioritize appointments, and coordinate schedules with internal and external parties.
• As required, oversee and process vendor invoices and maintain accurate records of the assigned team’s budget.
• Track inventories, order office supplies, obtain appropriate approvals, submit purchase requests, and follow up on supply deliveries.
• As required, create, develop, organize, compile, and maintain current databases.
• Provide technical assistance to staff on software applications and stay current with existing software and software changes.
• Reserve meeting rooms and plan, schedule, and coordinate meeting registration and the physical layout of meeting sites.
• Develop presentations for the assigned team and executive.
• Create, organize, and maintain an alphabetical filing system; file documents for easy access and retrieval and ensure compliance with records-retention schedules; may serve as a team records manager.
• Record and produce concise meeting minutes and support meeting preparation, including editing and printing talking points and meeting materials.
• Serve as backup to the office management and support services team.
• Perform other duties as assigned.

Benefits

• Robust health benefits for full-time employees, including comprehensive behavioral health support and coverage.
• Life insurance coverage for full-time employees.
• 11 paid holidays each year.
• 19% employer contribution to the OPERS pension plan.
• Wellness benefits and incentives for employees and spouses enrolled in healthcare plans.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED