Sr. Administrative Assistant, Clinical Education- Arizona College of Osteopathic Medicine

Midwestern University•Glendale, AZ

1d•Onsite

About The Position

The Senior Administrative Assistant provides administrative and general office support to the Clinical Education Department at the Arizona College of Osteopathic Medicine (AZCOM) and serves as the first point of contact for visitors to the Clinical Education Office. The role supports faculty and staff with daily tasks, including room scheduling, processing check requests, preparing expense reports, coordinating state medical board meeting attendance, and organizing faculty and committee meetings. The position reports directly to the Assistant to the Dean of AZCOM. The Senior Administrative Assistant welcomes and assists students and visitors, directs calls, maintains the reception area and file room, distributes mail, routes paperwork, receives deliveries, schedules meeting spaces, and orders supplies. The role also arranges and records minutes for assigned AZCOM committees, coordinates and tracks MSIII student attendance at state medical board meetings, and supports local campus events and inspections. Cross-training for another departmental position and other duties may be assigned by the Assistant to the Dean of AZCOM. The position requires regular, predictable, in-person attendance and the ability to work in a constant state of alertness and in a safe manner. The work environment is usually moderately noisy. Physical duties include regular sitting, talking, and hearing; occasional standing, walking, handling or feeling objects, reaching, and lifting or moving up to 10 pounds. Reasonable accommodations may be made for individuals with disabilities.

Requirements

High school diploma or GED.
3–5 years of administrative support experience.
Experience working in a team and customer service-oriented environment.
Excellent written and verbal communication skills.
Computer proficiency in Microsoft Office, including Word, Excel, and Outlook.
Ability to perform essential duties satisfactorily and work in a constant state of alertness and safe manner.
Regular, predictable, in-person attendance.

Nice To Haves

One-year certificate from a college or technical school and/or an associate degree.
5–7 years of relevant work experience.

Responsibilities

Greet and assist students and visitors in the Clinical Education Department.
Direct phone calls to the appropriate Clinical Education staff or faculty member.
Maintain the reception area daily.
Organize and maintain the Clinical Education file room, including filing and purging outdated records.
Distribute incoming department mail and forward paperwork to the appropriate individual.
Receive medical supplies for faculty and staff and notify them of deliveries.
Schedule the Clinical Education conference room and coordinate meetings in other campus locations using the MWU Scheduler.
Order books, miscellaneous items, and medical supplies online as needed.
Assist new staff and faculty with nameplate installation.
Cross-train for another position within the department as directed by the Assistant to the Dean of AZCOM.
Arrange meetings and take minutes for assigned AZCOM committees, including the DPRAC Committee and AZCOM Huddle.
Coordinate, track, and attend virtually MSIII student attendance at state medical board meetings.
Support planning and execution of AZCOM local campus events, on and off campus.
Schedule college inspections and perform other tasks as directed by the Assistant to the Dean of AZCOM.
Perform other duties as assigned.

Benefits

Medical insurance
Dental insurance
Vision insurance
Life insurance
Short- and long-term disability
Pet insurance
Flexible spending accounts for healthcare reimbursement and child/dependent care
Competitive time-off package, including paid holidays, sick/flex days, personal days, and vacation days
403(b) retirement plan
Tuition reimbursement
Child care subsidy reimbursement program
Identity theft protection
Employee assistance program
On-site wellness facility with a fully equipped fitness facility