Education Coordinator, Clinical Integration- Arizona College of Osteopathic Medicine

Midwestern University•Glendale, AZ

2d•Onsite

About The Position

The Education Coordinator reports to the Associate Dean of Curricular Integration and Faculty Development in the Arizona College of Osteopathic Medicine (AZCOM) Dean’s Office. The position provides support for AZCOM didactic courses, clinical rotations, workshops, small groups, and electives within the assigned department. It also assists the Department Chair, Associate Chair if present, and department faculty. The coordinator supports course delivery by managing grades and course materials, preparing examinations, coordinating schedules and facilities, communicating with students and faculty, arranging supplies and guest lecturer logistics, and proctoring examinations when needed. The role may also cover courses in other departments as assigned. Department and regional responsibilities include coordinating appointments, supporting faculty recruiting and regional lecture schedules, arranging access for off-campus faculty, and tracking faculty continuing medical education. Administrative duties include budget and expense tracking, purchasing and payment processing, travel arrangements and reimbursement reports, meeting minutes, and preparing letters of recommendation as directed.

Requirements

High school diploma or GED.
Five to seven years of administrative support experience.
Experience working in a team- and customer service-oriented environment.
Excellent oral and written interpersonal communication skills.
Good organizational skills and attention to detail.
Ability to manage multiple priorities and deadlines for oneself and department members while working under pressure.
Computer proficiency in Microsoft Office, including Word, Excel, and Outlook.
Regular, predictable, in-person attendance and ability to work in a constant state of alertness and safe manner.

Nice To Haves

Bachelor’s degree or equivalent is strongly preferred.
Familiarity with Canvas and Top Hat is highly preferred.

Responsibilities

Enter and track grades for assignments, quizzes, examinations, attendance, and participation.
Update, maintain, and collect data from course-related Canvas materials and Top Hat programs.
Prepare examinations for upload into Testing Center or ExamSoft software.
Coordinate copying of handouts with the Copy Center.
Communicate with students and faculty about schedules, presentations, examinations, software, and policy changes.
Schedule off-site lectures and arrange room, media, and simulation scheduling.
Order medical supplies.
Proctor written examinations when necessary.
Initiate letters of agreement and payroll for guest lecturers and OSCE, lab, or practical examination proctors.
Set up distance-learning courses when necessary.
Cover other departments’ courses as assigned by the Associate Dean of Curricular Integration and Faculty Development.
Schedule appointments for students or faculty to meet with the Chair or department faculty.
Arrange office supply orders through the Front Office assistant.
Prepare preceptor and presentation packets for Chair and faculty recruiting.
Prepare lecture schedules for regional sites and provide administrative support as needed.
Arrange library and/or email privileges for off-campus faculty when requested.
Track and submit faculty CME for classes, small groups, pre-rotation modules, and didactics to the AZCOM CME Department.
Track the department budget and Chair/faculty expenses for conferences, dues, subscriptions, and book orders.
Arrange credit card payments for Chair/faculty dues, subscriptions, and conference registrations, and provide documentation to pay and reconcile payments at month end.
Process e-checks and purchase orders, including book orders for the Chair, faculty, and department.
Process travel approval forms and arrange business air travel for the Chair and faculty.
Prepare estimated expense pre-approval forms for Chair/faculty department and conference travel.
Arrange hotel and rental car bookings for the Chair and faculty.
Submit monthly Concur reports for department-approved Chair/faculty travel and conference expense reimbursement.
Arrange and take minutes for department meetings.
Type letters of recommendation for the Chair or faculty and upload them to ERAS as directed by the student.

Benefits

Medical, dental, and vision insurance
Life insurance
Short- and long-term disability
Pet insurance
Flexible spending accounts, including healthcare reimbursement and child/dependent care accounts
Competitive time-off package including paid holidays, sick/flex days, personal days, and vacation days
403(b) retirement plan
Tuition reimbursement
Child care subsidy reimbursement program
Identity theft protection
Employee assistance program
On-site wellness facility with a fully equipped fitness facility