Administrative Support (Office of Medical Dean, College of Osteopathic Medicine)

Baptist • Memphis, TN

8d

About The Position

The Academic Operations Coordinator (AOC) provides comprehensive administrative support to the Office of the Dean at Baptist University College of Osteopathic Medicine (BUCOM). The role coordinates academic student support services and administrative operations and serves as a liaison among students, faculty, and university administration. It facilitates daily business transactions in accordance with university policies and procedures to support the institution’s academic, operational, and financial integrity. Under the general direction of the Dean, the position is scheduled for 8 hours per day, 5 days per week, and may require work beyond the normal workday.

Requirements

• Bachelor’s degree or equivalent experience.
• Two years of experience in an academic or other relevant office setting.
• Proficiency in confidential records maintenance, word processing, and data entry.
• Expertise in the use of computers and general office equipment.

Nice To Haves

• Bachelor’s degree or equivalent, plus five years of operations experience in an academic or other appropriate office setting.
• Advanced organizational and communication skills.
• Ability to gather and process student, personnel, or financial data and make recommendations to improve operational efficiency.

Responsibilities

• Provide direction and leadership to the Office of the Dean using organizational, time-management, oral and written communication, and confidentiality skills.
• Coordinate secretarial and telephone support, purchasing, inventory control, division or department payroll, student evaluation of instruction, records security, postal regulations, and office support, as appropriate.
• Serve as a liaison with faculty and staff and distribute resources based on need.
• Maintain accessible, orderly, and current department files and records while supporting confidentiality and continuous workflow.
• Facilitate compliance with university and division or department policies and procedures, as well as external regulatory requirements.
• Compile cost data for budget preparation, oversee operational expenditures within established guidelines, explain budget variances, and maintain budget files.
• Perform related accountabilities as assigned or directed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level