Extra Help - Office Support Assistant - College of Medicine

University of Illinois Chicago•Chicago, IL

5d•Onsite

About The Position

The UIC College of Medicine is seeking a responsible, detail-oriented Extra Help Office Support Assistant (Proctor) to support Final Block Exams and National Board of Medical Examiners (NBME) exams. Working under the supervision of the Testing Specialist, the proctor helps ensure a smooth and secure testing experience for medical students. Occasional general office support for the Dean's Office may also be requested. The position is 100% in-person, temporary, and limited to 900 hours. It is not eligible for benefits.

Requirements

High school diploma or equivalent.
Six months of qualifying experience, met by any one or combination of: college coursework in any curriculum (15 semester hours equals six months) or work experience performing office/clerical activities, including use of computer systems.
Ability to transport testing materials and supplies weighing up to 25 pounds.
Ability to sit quietly in an exam room for 3 to 6 hours as required.

Responsibilities

Communicate availability to the Testing Specialist in a timely and professional manner.
Promptly notify the Testing Specialist if unable to proctor an exam after committing to a date.
Prepare exam rooms for up to 180 students.
Greet and check in students on exam days.
Transport testing materials and supplies weighing up to 25 pounds to and from exam rooms.
Ensure testing materials, including exam materials, exam rosters, and incident reports, are accounted for and secure.
Assist with questions or issues during exams without compromising exam integrity.
Monitor students during examinations, moving around the room as needed.
Maintain a quiet and distraction-free testing environment.
Sit quietly in the exam room for 3 to 6 hours as required.
Maintain accurate exam-day documentation to ensure clear communication with the exam coordinator.
Communicate major technical issues to the Testing Specialist or COM IR staff.
Break down exam rooms and return materials to storage after exams.
Perform other related duties and participate in special projects as assigned.
Occasionally provide general office support for the Dean's Office.