Front Desk Administrative Assistant (Knight Const. & Supply)

Knight Companies • Deer Park, WA

1d • Onsite

About The Position

Knight Const. & Supply, Inc. is hiring a Front Desk Administrative Assistant to serve as the first point of contact for visitors and callers. The role requires a professional, courteous impression and the ability to perform duties independently while maintaining positive, solution-oriented working relationships with coworkers, vendors, and customers.

The assistant supports Project Managers, HR, Accounting, Contracts, and company Principals with administrative tasks, including managing calendars, processing timecards, preparing project documents, coordinating orders and vendors, handling mail, and maintaining office spaces and supplies. The position also helps coordinate company events and supports the organization’s mission, vision, and values.

The role involves prolonged periods sitting at a desk and working on a computer, along with occasional walking, pushing, pulling, bending, kneeling, and squatting. The employee must be able to lift, push, or pull up to 10 pounds constantly and up to 25 pounds frequently.

Requirements

• High school diploma or equivalent.
• Excellent customer service skills, including patience, tact, a cheerful disposition, and enthusiasm.
• Proficiency with computers and Microsoft Office Suite, including Outlook, Teams, Excel, and Word.
• Attention to detail and excellent oral and written communication skills.
• Ability to work collaboratively as part of a team and independently for extended periods.
• Excellent time-management skills and a demonstrated ability to meet deadlines.
• Ability to meet applicable safety requirements.
• Ability to perform the described physical duties, including prolonged desk and computer work, occasional movement and bending, and lifting, pushing, or pulling up to 25 pounds.

Nice To Haves

• Associate degree in Business Administration preferred.
• At least one year of prior office-setting experience preferred.

Responsibilities

• Greet and direct visitors to the appropriate person or office.
• Answer, screen, and forward incoming phone calls using Microsoft Teams calling.
• Manage the company calendar, including vacations, absences, conference rooms, vehicles, and other events.
• Provide administrative support to Project Managers, HR, Accounting, Contracts, and Principals.
• Collect and reconcile weekly timecards and distribute them to managers for approval.
• Develop bid and specification books and prepare operation and maintenance manuals.
• Record equipment usage and code it to the appropriate project.
• Place project orders, such as for portable toilets and dumpster services.
• Update phone lists and office nameplates as needed.
• Create the annual company calendar and Christmas card, arrange printing, and mail them to the recipient list.
• Coordinate regular office and equipment maintenance with vendors.
• Arrange, coordinate, and support special events, including lunches and meetings.
• Prepare outgoing mailings through USPS, UPS, and FedEx; receive and distribute incoming mail; and ensure outgoing mail is picked up.
• Maintain the tidiness of the front lobby, conference rooms, and breakroom; stock supplies, periodically clean refrigerators, and load or unload the dishwasher.
• Check inventory and order office, breakroom, and cleaning supplies when needed.
• Work within and promote the company’s vision, mission, and values.
• Perform other duties as assigned.

Benefits

• Top-of-market hourly rate, depending on experience.
• Employer-paid medical, dental, vision, and life insurance.
• Voluntary health plans, including a Flexible Spending Account, long-term disability, and life insurance.
• 401(k) with employer match.
• Paid time off, holidays, and sick leave.
• Stable, family-owned and operated business focused on the value of its employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED