Front Desk Administrative Assistant (Knight Const. & Supply)

Knight Companies • Deer Park, WA

3d • $19 - $23

About The Position

The Front Desk Administrative Assistant is the first point of contact for visitors and callers and is responsible for making a professional, courteous impression. The role independently performs a range of administrative and office-support duties while maintaining positive, solution-oriented working relationships with coworkers, vendors, and customers. The position supports Project Managers, HR, Accounting, Contracts, and Principals, and helps maintain the company's calendars, communications, supplies, shared spaces, and events.

Requirements

• High school diploma or equivalent.
• Excellent customer service skills, including patience, tact, a cheerful disposition, and enthusiasm.
• Proficiency with computers and Microsoft Office Suite, including Outlook, Teams, Excel, and Word.
• Detail-oriented, with excellent oral and written communication skills.
• Collaborative team player who can also work independently for long periods.
• Excellent time-management skills and a proven ability to meet deadlines.
• Ability to meet all safety requirements for applicable safety policies.

Nice To Haves

• Associate degree in Business Administration.
• At least 1 year of prior experience in an office setting.

Responsibilities

• Greet visitors and direct them to the appropriate person or office.
• Answer, screen, and forward incoming phone calls using Microsoft Teams calling.
• Manage the company calendar, including vacations, absences, conference room and vehicle scheduling, and other events.
• Assist Project Managers, HR, Accounting, Contracts, and Principals with various tasks.
• Collect and reconcile weekly timecards and distribute them to managers for approval.
• Develop bid and specification books and prepare operation and maintenance manuals.
• Record equipment usage and assign it to the appropriate project.
• Place project-related orders, such as porta potties and dumpster service.
• Update phone lists and office nameplates as needed.
• Create the annual company calendar and Christmas card, arrange printing, and mail them to the recipient list.
• Coordinate with vendors to arrange regular office and equipment maintenance, including printer maintenance, pest control, and carpet cleaning.
• Arrange, coordinate, and support special events such as lunches and meetings.
• Prepare USPS, UPS, and FedEx mailings; receive and distribute incoming mail; and ensure outgoing mail is picked up by the carrier.
• Keep the front lobby, conference rooms, and breakroom tidy; stock supplies, periodically clean out refrigerators, and load or unload the dishwasher.
• Check inventory and order office, breakroom, and cleaning supplies when low.
• Work within and promote the organization's corporate vision, mission, and values.
• Perform other duties as assigned.

Benefits

• Employer-paid medical, dental, vision, and life insurance.
• Voluntary health plans, including a Flexible Spending Account, long-term disability, and life insurance.
• 401(k) with employer match.
• Paid time off, holidays, and sick leave.
• Top-of-market hourly rate depending on experience.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED