Administrative Assistant 4

State of Louisiana • Baton Rouge, LA

1d • Onsite

About The Position

The Administrative Assistant 4 supports the SNAP Quality Control unit within the Louisiana Department of Health. The role provides confidential administrative support to the Economic Stability Manager 3 and helps coordinate daily unit operations, ensuring organized, efficient, and compliant office workflows. Duties include preparing and maintaining correspondence and records, coordinating meetings, supporting payroll and personnel actions, handling mail and telecommunications issues, and overseeing property and equipment records.

The position is located in Medical Vendor Administration / ES State Office in East Baton Rouge Parish. It may be filled as a probationary, promotional, or job appointment; a job appointment is a temporary appointment that may last up to 48 months. No Civil Service test score is required for consideration.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university may substitute for six months of experience.
• Ability to accept direction and follow guidance or instructions.
• Ability to communicate effectively using structured communication methods that promote understanding and engagement.
• Ability to understand and meet the needs, preferences, and experiences of internal and external customers.

Responsibilities

• Provide confidential administrative support to the Economic Stability Manager 3 and assist with daily SNAP Quality Control unit operations.
• Prepare, review, proofread, and edit official correspondence, reports, handouts, and meeting materials.
• Maintain calendars, schedules, shared directories, pending files, and office filing systems to support accurate recordkeeping and efficient workflow.
• Coordinate meetings, workshops, and conference calls, including preparing agendas, materials, and binders.
• Process and coordinate payroll functions and personnel actions.
• Manage incoming and outgoing mail and liaise with Telecommunications to resolve equipment, service, and billing issues.
• Serve as Property Control Manager by maintaining inventory records and ensuring accountability for unit property and equipment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed