Administrative Assistant 4

State of Louisiana•Monroe, LA

About The Position

This Administrative Assistant 4 position provides administrative support to the Regional Manager of Louisiana Rehabilitation Services (LRS). The role serves as a confidential and personal assistant, handling duties independently and exercising sound judgment and initiative in non-routine situations. It also provides managerial and personnel support to regional staff. The Office of Workforce Development is a division of Louisiana Works that manages workforce training, job placement, apprenticeships, and business engagement programs. LRS helps people with disabilities obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities through rehabilitation services and cooperation with businesses and community resources. The position is based in Monroe, Louisiana. The appointment may be probationary, job appointment, promotional, or detail to special duty. Travel must be performed as needed. Selected applicants must complete drug screening and a background check.

Requirements

Three years of experience in administrative services.
College experience may substitute for work experience: every 15 semester hours from an accredited college or university counts as six months of experience.
Selected applicants must submit to drug screening and a background check.

Responsibilities

Provide confidential clerical and personal support to the Regional Manager, bring regional matters to the manager’s attention, and make recommendations.
Research, analyze, and compile statistical reports related to production, budgets, and federal indicators.
Independently respond to routine administrative inquiries from State Office, office staff, vendors, consumers, and the public, including requests that may require interpreting department rules and regulations.
Organize and maintain correspondence and information files.
Compile and type special reports using relevant information from reports, documents, correspondence, and electronic files.
Independently compose and type correspondence concerning complex, sensitive, and non-routine matters.
Handle personnel matters for regional employees and remain knowledgeable about LRS and State Civil Service policies and procedures.
Provide technical and administrative assistance to the regional office.
Prepare meeting materials, such as agendas, handouts, and binders; attend meetings and transcribe minutes as needed.
Type contracts, obtain required signatures, and track contracts through the approval process as needed.
Review and audit payroll documents for accuracy.
Assist the regional safety coordinator with maintaining records and keeping safety program documentation current and accurate.
Maintain regional telephone reports and payments in the AWARE system.
Perform additional assigned duties and travel as needed.