Administrative Assistant 4

Northrop Grumman • Sunnyvale, CA

2d • $66,600 - $111,000 • Onsite

About The Position

Northrop Grumman is hiring an Administrative Assistant 4 based in Sunnyvale, California. The position performs a range of normal office functions, including maintaining files, directing callers, arranging meetings and conferences, and handling mail. It reviews documents for grammatical correctness, answers questions about office operations and established procedures, and gathers and reports information relevant to a supervisor’s assignment. The role also creates purchase requests, supports procurement activities, maintains the QMA SharePoint site, and assists with onboarding new employees by coordinating IT equipment and seating assignments. The position is fully on-site. The candidate must be a U.S. citizen and able to obtain and maintain a Secret clearance; clearance is not required to start.

Requirements

• High school diploma or GED and 6 years of experience as an administrative assistant or in a similar field.
• Experience with Microsoft Office Suite, including Teams, Word, Excel, Outlook, and PowerPoint.
• Experience arranging meetings and conferences.
• Ability to communicate effectively in writing and verbally.
• Ability to maintain a SharePoint site.
• U.S. citizenship.
• Ability to obtain and maintain a Secret clearance.

Nice To Haves

• Experience as an Administrative Assistant in a manufacturing environment.
• Experience creating purchase requests and supporting procurement activities.
• Experience maintaining a Quality Mission Assurance SharePoint site.
• Experience assisting with onboarding new employees, including IT equipment and seating assignments.

Responsibilities

• Set up and maintain files.
• Interview callers and make appropriate referrals.
• Arrange meetings and conferences.
• Receive, refer, or answer mail.
• Review drafts and completed documents for appropriate grammatical usage.
• Answer questions about office operations and established policies and procedures.
• Gather, compile, and report information relevant to a supervisor’s assignment.
• Create purchase requests and support other procurement activities.
• Maintain the QMA SharePoint site.
• Assist with onboarding new employees, including IT equipment and seating assignments.

Benefits

• Health insurance coverage.
• Life insurance.
• Disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Employees may be eligible for overtime, shift differential, and a discretionary bonus, depending on the position.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED