Administrative Assistant 4

State of Louisiana • Baton Rouge, LA

6d • Onsite

About The Position

This position is located in Baton Rouge, Louisiana. The incumbent serves as the Section Timekeeper and performs complex administrative and secretarial support functions for the section. The position handles minor administrative matters in the Director’s absence and independently relieves the Director of routine minor administrative matters.

The Department of Children and Family Services works to protect children, empower families, and strengthen communities. Its mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services, with a commitment to integrity, innovation, and equity.

This position is offered as a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. It may also be filled as a detail with promotion within 12 months, or by promotion of a permanent classified employee. Typical work hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. Flexible schedules may be available after certain criteria are met and depending on the position. Multiple background clearances are required before employment.

Requirements

• Three years of experience in administrative services. Every 15 semester hours earned from an accredited college or university may substitute for six months of experience.
• Complete and clear multiple background clearances before employment with the agency.

Nice To Haves

• Openness and willingness to follow guidance or instructions.
• Effective communication that promotes understanding and engagement.
• Accountability for actions, performance, decisions, and outcomes.
• Ethical and honest conduct.
• Flexibility in response to changing circumstances.
• Initiative in independently assessing situations and taking proactive steps.
• Professional conduct, responsible communication, and consideration for others.

Responsibilities

• Prepare Administrative Services HR actions for section employees via ePar.
• Develop and maintain broad knowledge of policies, procedures, and protocols, and provide advice and assistance to the Director.
• Provide functional supervision and assist in training the section’s subordinate clerical employees.
• Track and monitor project status to ensure section projects, priorities, and tasks are completed on time.
• Follow up to reconcile problems involving incorrect shipments and related invoices.
• Provide the Allocation Space Report quarterly to the DCFS Cost Allocation Section for the Administrative Service Section.
• Process IT-related procurement requests through LaCarte, CBA, or LaGov SRM.
• Process payments for field offices’ access to fingerprint machines across all nine regions.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed