230 Day Administrative Assistant 4

Wichita Public Schools • Wichita, KS

1d

About The Position

Performs general clerical duties, which may include confidential work, answering phones, intermediate computer functions, typing, electronic filing, copying, scanning, and distributing mail. The position assists administrative and clerical staff with document copying and distribution, equipment purchasing and inventory maintenance, and maintaining databases, spreadsheets, letters, memos, and presentations. Limited travel between schools and central offices may be required. The role works under the direct supervision of the department supervisor and interacts with district personnel, customers, and vendors. Employees are expected to work scheduled hours unless approved leave is granted, obtain prior approval for deviations from assigned hours, and dress appropriately for their position.

Requirements

• High school education or GED.
• At least six months of experience.
• Intermediate computer proficiency, including effective use of Microsoft Word, Excel, Outlook, and PowerPoint; proficiency will be determined and validated by testing.
• Ability to communicate effectively verbally and in writing with people inside and outside the organization.
• Ability to use good judgment and research and analyze information to make decisions on recurring assignments.
• Ability to communicate with a supervisor when their discretion is needed.
• Ability to provide exceptional customer service.
• Ability and eagerness to learn new methods, procedures, and techniques.
• Professionalism and confidentiality.
• Ability to meet standards of professional dress and appearance.
• Knowledge of the company's mission, purpose, goals, and employees' roles in achieving them.
• Ability to work with a diverse population and handle situations with tact and diplomacy.
• Ability to understand and respond appropriately to customer needs and maintain a positive attitude with customers and colleagues.
• Must comply with WPS guidelines for equipment use.

Responsibilities

• Assist with copying and distributing documents and other materials for administrative and clerical staff.
• Assist in purchasing equipment and maintain an inventory of current office equipment.
• Maintain databases, spreadsheets, letters, memos, and presentations.
• Perform general clerical duties, including answering phones, typing, electronic filing, copying, scanning, and distributing mail.
• Complete additional duties as assigned by the supervisor.
• Provide responsive, professional customer service to internal and external customers.
• Work scheduled hours and obtain prior approval for deviations from assigned hours.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED