230 Day Administrative Assistant 4

Wichita Public School • Wichita, KS

1d

About The Position

The Administrative Assistant 4 performs general clerical duties, including duties that may be confidential. Tasks include answering phones; intermediate computer work; typing; electronic filing; copying, scanning, and distributing mail and materials; maintaining databases, spreadsheets, letters, memos, and presentations; and assisting with equipment purchasing and inventory. The position may require limited travel between schools and central offices and use of common office equipment. The employee works under the direct supervision of the department supervisor and interacts with district personnel, customers, and vendors, providing professional, responsive customer service. The role requires discretion, professionalism, confidentiality, punctuality, and appropriate professional appearance.

Requirements

• High school education or GED.
• At least six months of experience.
• Ability to communicate effectively verbally and in writing with people inside and outside the organization.
• Intermediate computer proficiency and ability to use Microsoft Word, Excel, Outlook, and PowerPoint, validated by testing.
• Good judgment and ability to research and analyze information to make decisions on recurring assignments.
• Ability to communicate with a supervisor when their discretion is needed.
• Ability to provide exceptional customer service and respond appropriately to customer needs.
• Professionalism, confidentiality, tact, and diplomacy when working with a diverse population.
• Ability and eagerness to learn new methods, procedures, and techniques.
• Ability to meet professional dress and appearance standards.
• Punctuality and ability to work assigned duties and scheduled hours unless approved leave is granted.

Responsibilities

• Perform general clerical duties, including answering phones, typing, electronic filing, copying, scanning, and distributing mail.
• Assist with copying and distributing documents and other materials for administrative and clerical staff.
• Assist with purchasing equipment and maintain an inventory of current office equipment.
• Maintain databases, spreadsheets, letters and memos, and presentations.
• Use office equipment such as computers, copiers, scanners, and fax machines in compliance with WPS guidelines.
• Complete additional duties as assigned by the supervisor.
• Interact professionally with district personnel, customers, and vendors, providing responsive customer service.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED