Administrative Assistant 3 / Administrative Assistant 4

Northrop Grumman • ,

1d • $56,000 - $111,000 • Onsite

About The Position

Northrop Grumman Aeronautics Systems is seeking an experienced Administrative Assistant 3 / Administrative Assistant 4 to support the ATDC team in Palmdale, California. The role provides administrative and support functions for the director and other program management leaders, coordinating with multiple functional organizations across campus locations and time zones. The position requires a self-motivated professional skilled in a broad range of administrative work, including phone coverage, supply ordering, security coordination, travel, team activities, expense reports, meeting and calendar coordination, visitor support, facility needs, and new-employee onboarding.

The role supports day-to-day program group operations and may backfill for administrative assistants supporting multiple Directors. It requires effective interaction with Northrop Grumman leadership, support organizations, and customer management. The standard schedule is 9/80: nine-hour days Monday through Thursday, with every other Friday off. The position works in a SCI access area and cannot accommodate a hybrid or telecommute schedule. Overtime may be requested from time to time.

Requirements

• High school diploma or GED.
• Administrative assistant or similar experience, preferably supporting a large team: at least 4 years for Administrative Assistant 3, or at least 6 years for Administrative Assistant 4.
• Proficiency in Microsoft Office Suite, including Teams, Word, Excel, Outlook, and PowerPoint.
• Active Secret Clearance with a periodic investigation within the last five calendar years.
• Ability to obtain and maintain Special Program Access.
• Ability to work in a SCI access area; hybrid or telecommute work is not accommodated.
• Ability to work overtime from time to time.
• Positive, flexible team-player attitude and ability to interface effectively with all levels of leadership, support organizations, and customer management.

Nice To Haves

• Active DoD Top Secret/SCI clearance.
• Excellent communication and interpersonal skills.
• Ability to work with all levels of management and their assistants.

Responsibilities

• Manage email distribution lists.
• Manage and coordinate unclassified and classified calendars.
• Organize and plan meetings across multiple calendars.
• Coordinate travel arrangements, visit approvals, and clearance transfers.
• Generate and close out travel expense reports.
• Help coordinate and prepare briefing packages.
• Coordinate visitors, make arrangements, and serve as visitor liaison.
• Assist with office moves and facility-related actions.
• Backfill for administrative assistants to multiple Directors, including calendar management, travel coordination, and expense report preparation.
• Answer questions about office operations and established policies and procedures.
• Gather, compile, and report information relevant to supervisors’ assignments.
• Support the program group’s day-to-day administrative needs, including phone coverage, supply ordering, security-related coordination, team engagement activities, and new-employee onboarding.

Benefits

• Health insurance coverage.
• Life insurance.
• Disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus.
• Annual bonuses are designed to reward individual contributions and allow employees to share in company results.
• Employees in Vice President or Director positions may be eligible for Long Term Incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED