Administrative Assistant (Office Automation)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Montgomery, AL

About The Position

The Administrative Assistant will join the Administrative Division of a U.S. Attorney’s Office and provide routine administrative support services to the district. Duties include maintaining office files and records, performing office automation tasks, and serving as a backup Information Receptionist. The incumbent also supports office operations by managing supplies, assisting with copying and mailroom activities, preparing travel authorization requests, and helping administer the records management program in accordance with USAO policy. The position uses word-processing software to produce, store, retrieve, edit, and print documents, including materials with complex formats, graphics, or tables. As a backup receptionist, the incumbent receives and directs visitors, answers and routes telephone calls or takes messages, reviews incoming mail, and escorts authorized guests through the facility when they are performing contract functions.

Requirements

U.S. citizenship or national status.
One year of specialized experience equivalent to the GS-4 level providing clerical support in an office setting, including front desk or general office operations, document review, form or request processing, file and record maintenance, and use of automated software to prepare documents and related materials; or four years of education above high school; or an allowable combination of education and experience.
Type at least 40 words per minute on a five-minute sample with three or fewer errors; a typing test may be required.
Meet applicable federal time-in-grade, qualification, and eligibility requirements within the stated deadlines.
Register for Selective Service, if applicable.
Satisfactory pre-employment adjudication, including fingerprint, credit, and tax checks, and drug testing; continued employment is subject to favorable background investigation adjudication.

Responsibilities

Provide routine clerical and administrative support to the district.
Maintain office files and records and assist with the records management program in accordance with USAO policy.
Produce, store, retrieve, edit, and print documents using word-processing software, including documents with complex formats, graphics, or tables.
Maintain office supplies and other commonly used items, including supplies in copy and mail rooms.
Assist with operating copy machines, collating and stapling materials, and basic copier and printer troubleshooting.
Assist with preparing travel authorization requests.
Serve as a backup receptionist by receiving and directing visitors, answering telephones, routing callers or taking messages, and receiving and reviewing incoming mail.
Escort authorized guests throughout the USAO facility when they are performing contract functions.