Administrative Support Assistant (Office Automation)

U.S. Army Corps of Engineers•East Alton, IL

4d•Hybrid

About The Position

Serves as the primary project site employee responsible for reviewing and applying administrative guidelines needed for project operations. Interprets and applies regulations, procedures, and policies related to budget, procurement, property management, personnel reports, records management, and clerical support. Applies instructions and makes recommendations as appropriate. Acts as the focal point and liaison between the field office and District staff offices for financial, personnel, supply, and other administrative transactions. Compiles and maintains information and statistical data for recurring and non-recurring reports on navigational, operational, and administrative matters. Maintains office files under the MARKS filing system, conducts the annual project training-needs survey, researches and arranges travel, and serves as the project timekeeper using CEFMS. Collects and enters data into the LAN and coordinates with the district office and GSA regarding project vehicles through AMIS. The position is located in East Alton, Illinois, and allows situational telework only; it is not eligible for full-time telework. Appointment may be subject to a suitability or fitness determination following a background investigation. A qualified typist is required.

Requirements

Qualified typist required.
For the NK-02 qualification through experience: one year of specialized experience assisting in budget preparation, researching information to resolve problems, and preparing personnel reports using an automated program.
Alternatively, four years of education above high school from an accredited business, secretarial, or technical school, junior college, college, or university.
A combination of qualifying education and experience may be used if it totals at least 100% of the requirements.
Applicants must meet an eligible employment authority category and provide supporting documentation.
Proof of U.S. citizenship is required.
Appointment may be subject to a suitability or fitness determination based on a completed background investigation.
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
A one-year probationary period is required.

Responsibilities

Serve as liaison between the field office and District staff offices regarding financial, personnel, supply, and other administrative transactions.
Compile and maintain information and statistical data for recurring and non-recurring reports on navigational, operational, and administrative matters.
Devise and maintain office files in accordance with the MARKS filing system.
Conduct the annual project training-needs survey in support of personnel training needs.
Research travel modes and accommodations, perform cost analysis, recommend an efficient travel method, and make travel arrangements.
Serve as project timekeeper in accordance with regulatory guides and using CEFMS.
Collect and enter data into the LAN and coordinate with the district office and GSA regarding project vehicles through AMIS.
Review and apply administrative guidelines and interpret and apply regulations, procedures, and policies involving budget, procurement, property management, personnel reports, records management, and clerical support.