Administrative Support Assistant (Office Automation)

Air Education and Training Command•Goodfellow AFB, TX

16h

About The Position

The primary purpose of this position is to serve as the principal administrative assistant to the 17th Training Wing Commander and provide administrative support for planning and executing the Wing’s daily operations. The incumbent performs a full range of administrative assistant duties and serves as a liaison between the supervisor and subordinate units. The position also serves in the capacity of Confidential Assistant. The role includes maintaining the Commander’s calendar; coordinating meeting arrangements; scheduling meetings and conferences, including those involving staff outside the immediate office; independently tracking and following up on commitments made by staff at meetings and conferences; and reviewing and processing incoming and outgoing correspondence, reports, and other materials submitted for the Commander’s signature. The incumbent also performs other clerical and administrative work in support of the office or organization. The assistant uses multiple office automation software programs with varied functions to create a wide range of documents, including complex formats with graphics or tables, edit and reformat electronic drafts, and update or revise databases and spreadsheets. The position requires at least one year of specialized experience at the GS-07 level or equivalent, and the ability to type at least 40 words per minute. The employee must be able to obtain and maintain a secret clearance and may periodically be required to work irregular shifts or overtime.

Requirements

U.S. citizenship is required.
Males must be registered for Selective Service, if applicable.
Must be able to obtain and maintain a secret clearance.
Must be able to type a minimum of 40 words per minute.
At least one year of specialized experience at the next lower grade GS-07, or equivalent in another pay system, is required.
Merit promotion applicants must meet applicable federal time-in-grade requirements; one year at GS-07 is required for GS-08 consideration when TIG applies.
Knowledge of rules, procedures, and operations used in secretarial and clerical assignments, including document preparation and editing, files and records, travel arrangements, and assembling or composing information for reports and correspondence.
Knowledge of office functions and supervisor and staff commitments, including preparing and reviewing correspondence, screening calls and visitors, maintaining a supervisor’s calendar, and performing administrative work.
Knowledge of grammar, spelling, punctuation, capitalization, and formatting for preparing and editing correspondence and reports.
Knowledge of office automation software, tools, and techniques used to produce letters, reports, spreadsheets, databases, and graphs.
Oral and written communication skills to tactfully obtain information and complete or correct correspondence or special actions within established time frames.
Typing skill and qualification as a typist.
Ability to locate, assemble, and compose information for reports, inquiries, and nontechnical correspondence using office automation software, tools, and techniques.
Applicants must clearly identify duties and responsibilities and total weekly hours for part-time or unpaid experience claimed for credit.

Responsibilities

Serve as the principal administrative assistant to the 17th Training Wing Commander and support planning and execution of the Wing’s daily operations.
Maintain the Commander’s calendar and coordinate meeting arrangements.
Schedule meetings and conferences, including those involving staff from outside the immediate office.
Track and follow up on commitments made by staff members at meetings and conferences.
Review and process incoming and outgoing correspondence, reports, and other materials submitted for the Commander’s signature.
Perform clerical and administrative work in support of the office or organization.
Serve as liaison between the supervisor and subordinate units.
Use office automation software to create documents in varied and complex formats, including documents containing graphics or tables.
Edit and reformat electronic drafts and update or revise existing databases and spreadsheets.
Serve in the capacity of Confidential Assistant.