Administrative Support Assistant (Office Automation)

U.S. Army Aviation and Missile Command • Chambersburg, PA

1d • Onsite

About The Position

This position is with the Directorate of Resource Management located at Letterkenny Army Depot, Chambersburg, Pennsylvania. The role involves ensuring all correspondence, messages, reports, and other communications meet quality standards. It also requires making determinations on processing passport and visa applications for military, civilians, and their families in compliance with U.S. laws and regulations. The position serves as the Directorate Records Manager liaison, maintaining file plans and ensuring proper disposition of files. Additionally, the role involves compiling data for budget schedules, internal operating budgets, and tracking trends to identify areas for improvement.

Requirements

• Appointment may be subject to a Tier 3, Noncritical Sensitive- Moderate Risk, suitability or fitness determination, as determined by a completed background investigation.
• This position requires a qualified typist that can type 40 words per minute based on a 5 minute sample with three or fewer errors.
• US Citizens
• One year of specialized experience which includes: 1) Performing administrative and support operations by verifying documents for compliance prior to official submission; 2) Auditing administrative requests to reconciling transaction records for accuracy against organizational policy guidelines; 3) Directing customer inquiries and telephone routing using established office procedures; and 4) Reviewing outgoing correspondence to ensure strict formatting and grammatical compliance.
• One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
• A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest.
• Direct Deposit of Pay is required.
• Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Nice To Haves

• Foreign education must be evaluated by a private organization specializing in interpretation of foreign education programs and deemed equivalent to U.S. education.

Responsibilities

• Ensure that all correspondence, messages, reports, and other communications meet the quality standards of the Directorate.
• Make determinations on the processing of applications for Passport and Visas for the military, civilians, and their family members, in compliance with the laws and regulations of the United States and the Command.
• Serve as the Directorate Records Manager liaison and maintain file plans and check files for proper disposition.
• Compile data for formulation of budget schedules, internal operating budgets, and the tracking of trends to identify areas of opportunity and change.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level