Administrative Assistant 2

Nike•Beaverton, OR

1d•Hybrid

About The Position

The Administrative Assistant 2 provides administrative services that help maintain a safe, healthy, and effective work environment. The role supports four senior directors in day-to-day operations and includes general office support, reception, logistics, presentations, and report preparation. The position is on-site at PHK, with a typical 4/1 hybrid schedule noted in the posting. The contract is expected to run for approximately three months from the start date to cover an FTE leave. The assistant performs routine office functions; manages files, correspondence, calendars, meetings, events, and travel; handles inquiries and confidential information; and prepares expense reports, purchase orders, presentations, and special reports. The role requires a degree and at least 2–4 years of relevant experience, with alternative education-and-experience combinations also listed.

Requirements

Bachelor’s degree and typically 2–4 years of directly relevant work experience; the posting states that a degree is required.
At least 2–4 years of experience in a similar role.
High-level calendar-management skills.
Ability to work in a fast-paced environment.
Expertise with the Microsoft Office suite.
Attention to detail, follow-through, and professionalism.
The posting lists alternative education and experience combinations: Ph.D. or law degree plus 1 year; master’s degree plus 0–3 years; associate degree plus 1–3 years; or high school diploma plus 3–5 years.

Nice To Haves

Experience supporting C-suite executives.
Box experience.
Former retail experience.

Responsibilities

Set up and maintain files; interview callers and make appropriate referrals; arrange meetings and conferences; and receive, refer, or answer mail.
Review drafts and completed documents for appropriate grammar and answer questions about office operations and established policies and procedures.
Gather, compile, and report information relevant to a supervisor’s assignment.
Prepare expense reports and purchase orders, maintain office supplies, update organizational charts, and coordinate department or equipment moves.
Respond tactfully and promptly to inquiries and problems within the scope of established authority; handle confidential information and potentially serve as the central contact for general department information.
Coordinate meeting, event, and travel arrangements; manage calendars; and coordinate venue selection and requirements, room setup, catering, and delivery of materials.
Use an online reservation system to follow travel policy and arrange cost-effective, convenient travel; coordinate with travel agents, airlines, and others on planning and customer-service issues.
Create high-quality graphic and text presentations, interpret presentation needs, determine effective layouts, and organize final documents, often under tight timeframes.
Prepare special reports by selecting relevant information from a variety of sources.
Support four senior directors in day-to-day operations.