Administrative Assistant

Vndly • Austin, TX

1d

About The Position

The Administrative Assistant provides assistance and support to first- or second-level managers, a department, or an off-site office. The role works under supervision, and decisions affect the employee’s direct area of work and/or work group. It involves communicating information verbally and in writing, with tact and basic negotiation or influence skills as needed. Tasks involve multiple steps and require planning, problem-solving, and prioritization.

The position supports calendar management, correspondence and document preparation, office administration, domestic travel arrangements, email responses, and the coordination of meetings and events. The role is based in Austin, Texas, and the stated duration is six months.

Requirements

• Associate's degree, or a high school diploma or equivalent and at least 2 years of Administrative Assistant or related work experience.
• Clear, concise verbal and written communication skills for interacting with employees and executives.
• Problem-solving ability and flexibility in response to changing situations and events.
• Good time-management and organizational skills.
• Basic proficiency with technology.
• Teamwork and collaboration skills for cross-department and project support.
• Ability to push, pull, and lift up to 35 pounds.
• Must have a personal vehicle to travel to and from the office and occasionally to event venues.

Responsibilities

• Provide assistance and support to first- or second-level managers, a department, or an off-site office.
• Research and learn departmental and company policies and procedures.
• Manage basic calendar needs for one or more managers.
• Prepare and proofread correspondence, reports, spreadsheets, and presentations for appropriate syntax and grammar.
• Complete office tasks such as creating iProc requests, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging shipping, and maintaining a vendor database.
• Coordinate basic domestic travel, including flights, hotels, and rental cars, for a single traveler.
• Respond to internal and external emails, including requests involving managers.
• Schedule and coordinate meetings, luncheons, conferences, and team-building events, which may include external customers and vendors.

What This Job Offers

• Education Level: Associate degree