Administrative Support Assistant

U.S. Fish and Wildlife Service • Vero Beach, FL

4h

About The Position

You will serve as an Administrative Support Assistant with the U.S. Fish and Wildlife Service and act as the principal source of administrative support for the Florida Ecological Services Field Office. The incumbent manages administrative, fiscal, and support services functions and coordinates administrative support between the field office, Regional Office, and state and Federal agencies.

The position supports office finances and procurement; official employee travel; timekeeping and routine personnel functions; accountable property, fleet, and facilities; and general administrative and information technology needs. Duties include maintaining records, preparing correspondence and reports, assisting employees with established procedures and systems, and addressing routine administrative issues. The duties are suitable for telework, which may be permitted with supervisor approval.

Requirements

• Must be a U.S. Citizen or National.
• Must successfully complete a background investigation and receive favorable adjudication.
• Males born after December 31, 1959, must be registered for Selective Service.
• Participation in Direct Deposit is required.
• Must successfully pass the E-Verify employment verification check.
• Must possess and maintain a valid driver's license throughout employment.
• May be required to serve a one-year probationary period; continued employment requires written agency certification that it advances the public interest.
• For GS-06, must have at least one year of specialized experience equivalent to GS-05 in Federal service, acquired in the public or private sector.
• Specialized experience must include coordinating and processing official travel, including travel authorizations and vouchers, supporting documentation, and use of an electronic travel system such as Concur.
• Specialized experience must include employee timekeeping and personnel support, including electronic timekeeping records, leave and payroll information, and assistance with related procedures.
• Specialized experience must include administrative support involving government property, fleet, procurement, or access/security responsibilities, such as property or vehicle records, vehicle services, purchases, administrative transactions, or PIV card procedures.
• Specialized experience must be clearly documented in the resume. Applicants must include hours worked per week; current Federal employees may need to submit a non-award SF-50 to validate work schedule and qualifying experience.
• Competitive candidates must meet applicable Time-in-Grade requirements.
• Education may not be substituted for experience.

Responsibilities

• Provide administrative and fiscal support, including tracking expenditures, reconciling financial information, processing procurement and payment transactions, maintaining records, and advising employees on established policies and procedures.
• Coordinate official employee travel by preparing and processing authorizations and vouchers in Concur, reviewing documentation for accuracy and compliance, resolving routine issues, and assisting employees with travel procedures.
• Perform timekeeping and personnel support using Service electronic systems, including designated QuickTime timekeeper or certifier duties, maintaining and reviewing time and attendance records, documenting leave and payroll information, and assisting with routine personnel and payroll issues.
• Maintain accountable property records and inventories, coordinate property transfers and surveys, and provide fleet and facilities administration, including vehicle records, documentation, maintenance, and related services.
• Provide general administrative and IT support, including maintaining electronic and physical files, preparing correspondence, forms, reports, and meeting materials, helping employees with standard computer applications and administrative systems, serving as a PIV Card Station point of contact, and troubleshooting routine issues.

Benefits

• A comprehensive Federal employee benefits package is available to eligible employees and their families; specific eligibility depends on position type.
• A recruitment or relocation incentive may be offered to eligible candidates on a case-by-case basis; it is not guaranteed.
• Telework may be permitted with supervisor approval.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed