Administrative Support Assistant

Jones Walker LLP•Baton Rouge, LA

About The Position

The Admin Support Assistant (ASA) is an entry-level role that will provide continual and consistent administrative support to the Attorneys and other members of the Admin Resource Team throughout the Firm. ASAs must successfully complete an in-depth training and mentoring program to gain the ability to work in all practice groups of the firm.

Requirements

High School Diploma or Equivalent; bachelor's or associate degree preferred.
Strong proficiency in Microsoft Office products, including Word, Excel, and Power Point.
Detail-oriented, well-organized, and the ability to manage multiple assignments while meeting deadlines.
Strong communications skills, both written and oral, with careful attention to grammar, spelling, and punctuation.
Prior legal administrative support experience, a plus.

Responsibilities

Edit, format, print, and revise letters, memos, reports, forms, labels, and other printed material.
Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format; retrieve closed files as required.
Maintain daily appointment calendar, book meetings, and make travel arrangements, as required.
Handle expense reimbursements for various attorneys.
Enter attorneys’ time for timesheets and billing purposes.
Proofread all documents produced, checking for appropriate formatting, correct spelling, and grammatical errors; ensure that all attachments, exhibits, and enclosures are intact.
Print/scan materials.
Transcribe dictation.
Prepare courier packages.
Process check requests and invoices for payment by the Accounting department.
Utilize and review materials from administrative teams to ensure accuracy in work product.
Support junior ASAs and other staff by acting as buddy/mentor.
Assist with client monthly billing processes.
Proactively build and coordinate relationships with other Legal Administrative Assistants and teams.
Proactively support the assigned team and demonstrate willingness to upskill and learn with others.
May undertake specific practice group tasks and requirements.