Administrative Support Assistant

Sol-Up - Nevada • Paradise, NV

7h

About The Position

We are seeking a highly organized, dependable, and proactive Administrative Support Assistant to provide day-to-day administrative and operational support across the organization. This role is ideal for someone who is detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced environment.
The Administrative Support role will work closely with leadership and various departments to help keep daily operations organized and running efficiently. The successful candidate will be a reliable go-to resource who can anticipate needs, follow through on assignments, and handle a variety of administrative responsibilities with professionalism and discretion.

Requirements

• 2+ years of administrative, office support, or executive assistant experience preferred.
• Strong organizational, time-management, multitasking, and communication skills.
• Detail-oriented with strong accuracy and follow-through.
• Proficient in Microsoft Office, Google Workspace, Excel, PowerPoint, DocuSign, Dropbox, and similar business applications.
• Proficient Mac user and comfortable learning new software and systems.
• Professional, dependable, resourceful, and service-oriented.
• Ability to work independently, prioritize multiple tasks, meet deadlines, and collaborate across departments.
• Flexible, proactive, and willing to assist with various administrative and operational projects.
• Flexible and willing to assist with a wide variety of administrative, operational, and special projects as needed.

Nice To Haves

• The ideal candidate is organized, proactive, resourceful, and willing to step in wherever support is needed. You should be comfortable working in a fast-paced environment, managing changing priorities, and taking ownership of tasks from start to finish.
• This is a great opportunity for someone who enjoys being the go-to administrative resource and playing an important role in keeping the office and day-to-day operations running smoothly.

Responsibilities

• Answer and direct incoming phone calls, emails, and general inquiries in a professional and timely manner.
• Schedule meetings, appointments, and other business activities.
• Manage calendars and coordinate schedules for the assigned leadership team
• Prepare, format, organize, and distribute documents, correspondence, reports, presentations, and other business materials.
• Maintain organized electronic and physical files and records.
• Assist with data entry, tracking, and maintaining administrative records.
• Monitor and order office supplies and other necessary materials.
• Coordinate with vendors, service providers, and internal departments as needed.
• Assist with company events, meetings, employee activities, and other special projects.
• Coordinate leaders travel arrangements, including flights, hotels, transportation, and itineraries when needed.
• Assist leadership with administrative and occasional personal support tasks.
• Provide administrative assistance to HR, Sales, Accounting, and other departments as needed.
• Assist with post-purchase customer follow-ups by explaining the next steps in the purchase process and addressing any questions.
• Assist with employee and office-related requests and ensure follow-up is completed.
• Handle miscellaneous administrative assignments and special projects that arise throughout the business.
• Take initiative in identifying administrative needs and finding practical solutions.
• Maintain confidentiality when handling sensitive company, employee, financial, or business information.
• Perform other duties and responsibilities as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed