Administrative Assistant (OA)

U.S. Coast Guard•Kodiak, AK

16h•Onsite

About The Position

This is a GS-0303-7 Administrative Assistant (OA) position with the Department of Homeland Security, U.S. Coast Guard, at Base Alameda in Alameda, California, or Base Kodiak in Kodiak, Alaska. The role provides a full range of clerical and administrative support functions for the Coast Guard organization. The position supports time and attendance processing, workforce management coordination, correspondence handling, office supply and equipment inventory, and facility training activities. The position requires at least one year of specialized experience equivalent to the GS-06 level, as well as typing proficiency of at least 40 words per minute with three or fewer errors on a five-minute sample. Education cannot substitute for experience at this grade level. Applicants must be U.S. citizens, meet applicable Selective Service and time-in-grade requirements, and successfully pass a background investigation. A one-year probationary period may be required. The position is not in a bargaining unit. Alaska selectees newly appointed to a permanent or term position may be eligible for student loan repayment of up to $10,000 for one calendar year, subject to a three-year service agreement.

Requirements

At least one year of specialized experience equivalent to the GS-06 grade level in the federal sector.
Typing proficiency of at least 40 words per minute with three or fewer errors on a five-minute sample; this may be demonstrated by a performance test, an eligible certificate, or self-certification through the online assessment.
U.S. citizenship.
Must be registered for or exempt from Selective Service.
Must meet the time-in-grade requirement by the vacancy announcement closing date.
Must successfully pass a background investigation.
All qualification requirements must be met by the closing date of the announcement.
Education cannot be substituted for experience at this grade level.
Specialized experience includes using Microsoft Office to create correspondence and reports and track data; assisting with inventory and supply functions and workforce management duties; and serving as a liaison between a supervisor and subordinate units.

Responsibilities

Process timecards in the time and attendance system and forward completed timecards to the supervisor for certification.
Serve as the organization’s central point of contact for workforce management matters and liaise with the human resources specialist.
Receive, review, analyze, and control incoming correspondence, including mail, cables, faxes, and routine and controlled documents.
Monitor and maintain inventories of office supplies and equipment.
Prepare requisitions for supplies and equipment and requests for service.
Coordinate training activities as the facility’s focal point.

Benefits

Health, dental, vision, life, and long-term care insurance
Retirement plan and Thrift Savings Plan
Flexible Spending Account
Employee Assistance Program
Personal leave days and paid federal holidays
Potential flexible work schedules
Potential tuition reimbursement
Potential transportation subsidies
Potential uniform allowance
Health and wellness programs and fitness centers
Employee training and developmental opportunities
For eligible newly appointed Alaska selectees, student loan repayment up to $10,000 for one calendar year, with a three-year service agreement