Administrative Services Assistant (OA)

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Fargo, ND

About The Position

The Administrative Services Assistant joins the Administrative Division and provides administrative and technical support, including work on non-standard assignments. Responsibilities and assignments increase in complexity as training and experience progress. This position is advertised at GS-5, GS-6, and GS-7 levels, with different experience and education qualifications for each level. Applicants for GS-7 must also type at least 40 words per minute on a five-minute test, with three or fewer errors. The position requires U.S. citizenship or nationality and a satisfactory pre-employment adjudication, including fingerprint, credit, tax, and drug checks. Continued employment is subject to a favorable background investigation. A one-year probationary period may be required. The Department of Justice offers a benefits package that includes paid vacation, sick leave, holidays, telework, life insurance, health benefits, and participation in the Federal Employees Retirement System. Relocation expenses will not be authorized; a recruitment or relocation incentive may be considered based on qualifications.

Requirements

GS-5: One year of specialized experience equivalent to GS-4 in Federal service, four years of education above high school, or an acceptable combination of experience and education. Specialized experience includes clerical support such as answering multi-line telephones, greeting and directing visitors, retrieving and providing factual information, processing mail, and maintaining files.
GS-6: One year of specialized experience equivalent to GS-5 in Federal service, including composing correspondence from records or files; preparing recurring reports; receiving, reviewing, and distributing mail; entering data into case management systems; assisting with routine employee paperwork; maintaining files, records, logs, and manuals; operating a multi-line telephone; and receiving and referring visitors.
GS-7: One year of specialized experience equivalent to GS-6 in Federal service, including entering personnel information into automated personnel or payroll systems; providing general employee benefits and time-and-attendance information; preparing invoices and fiscal items for payment; maintaining routine service contracts; purchasing supplies, equipment, and contract services; monitoring purchase orders; maintaining property records; and updating electronic tracking and case management databases.
For GS-7, type at least 40 words per minute on a five-minute sample with no more than three errors; a typing test may be required.
Meet all qualification requirements by the announcement closing date.
Be a U.S. Citizen or National.
Register for Selective Service if applicable.
Foreign education used to meet requirements must be shown to be comparable to U.S. education; documentation must be in English or include an English translation.
Applicants seeking ICTAP or CTAP selection priority must meet the applicable eligibility requirements, provide proof of eligibility, and be well-qualified, including a score of 85 or better on established ranking criteria.

Responsibilities

Support the administrative and technical needs of the Administrative Division, including non-standard assignments.
Prepare, review, and distribute correspondence, memoranda, reports, and other documents.
Maintain office calendars and schedule management meetings, conferences, and appointments.
Develop and maintain administrative procedures, tracking systems, and operating practices.
Maintain district financial files and reports.
Use software programs to create, copy, edit, store, retrieve, and print documents.
Distribute information, notices, and administrative guidance to staff.
Provide reception coverage.
Depending on qualification level, perform office clerical work such as answering multi-line telephones, greeting and directing visitors, processing mail, maintaining files and records, preparing recurring reports, entering data into case management systems, assisting with routine employee paperwork, and handling personnel, payroll, purchasing, property, and fiscal records.