Group Administrative Assistant (Software and Electronics Engineering Group)

MIT Lincoln Laboratory•Lexington, MA

23h•$32 - $38•Onsite

About The Position

The Engineering Division is seeking a Group Administrative Assistant to support the daily operations of the Software and Electronics Engineering Group. The role encompasses a wide variety of administrative support tasks and requires a team-oriented candidate with strong communication skills who can work effectively with others in a fast-paced, multifaceted office. The successful candidate will communicate professionally with senior management and external parties, handle private and classified information discreetly, maintain awareness of office and Laboratory matters, and contribute to creative improvements to existing processes. The position is expected to be performed onsite in Lexington, Massachusetts, five days per week during standard business hours. The selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret-level DoD security clearance. U.S. citizenship is required.

Requirements

High school graduate with at least 5 years of relevant experience, an associate’s degree with at least 3 years of relevant experience, or a bachelor’s degree in a business or relevant field.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Demonstrated effective written and oral communication, interpersonal, and organizational skills.
Ability to perform administrative tasks in a highly collaborative environment, manage multiple assignments, and prioritize workflow with minimal supervision.
Ability to work successfully with others under pressure in a fast-paced, multifaceted office.
Strong discretion in handling private and classified electronic and hard-copy information.
Must be able to obtain and maintain a Secret-level DoD security clearance.
U.S. citizenship is required.

Nice To Haves

Experience working in a STEM field or government.
Experience using SAP, Concur, SuccessFactors, Field Glass, SAP Business Objects, or Analysis for Office.
Experience developing PowerPoint decks and presenting to moderate-sized groups.
Experience with office, conferencing, and AV equipment.

Responsibilities

Manage multiple calendars, a conference room calendar, and the group status board.
Coordinate internal and external visits and meetings.
Maintain office equipment and supply levels.
Serve as the group property coordinator and point of contact for property.
Set priorities and manage multiple concurrent tasks.
Enter weekly time sheets for support staff and students.
Process shopping carts and procurements, including credit card procurements.
Arrange travel and process expense vouchers.
Submit facilities and IT work orders and enter data into Laboratory web-based forms.
Submit release reviews; type and edit memoranda; create and maintain spreadsheets; draft and edit presentations; and compose and archive office correspondence.
Handle private and classified electronic and hard-copy information discreetly and escort visitors.