Administrative Assistant - Legal Group

CBIZ • New York, NY

22h • Onsite

About The Position

CBIZ is seeking a highly organized and proactive Administrative Assistant to support a collaborative legal team in a fully in-office role, five days per week. The position provides administrative support to attorneys and paralegals, coordinates client-facing meetings and communications, and helps ensure the smooth day-to-day operation of the practice. The role calls for adaptability, attention to detail, responsiveness, professionalism, and a strong commitment to service for clients and colleagues.

Requirements

• High school diploma or GED.
• At least two years of experience in an office environment; preferably performing as an administrative assistant.
• Knowledge of administrative procedures.
• Proficiency with applicable technology.
• Ability to communicate verbally and in writing with all organizational levels, internally and externally.
• Strong organizational skills and attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and adapt to changing business needs in a fast-paced environment.
• Excellent written and verbal communication skills and a professional, client-service-oriented approach.
• Strong follow-through, sound judgment, initiative, and ability to anticipate needs, identify solutions, and support team objectives.
• Ability to work independently and collaboratively in a team-oriented environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, and ability to learn new technologies and internal systems.
• Commitment to continuous learning, professional development, and process improvement.

Nice To Haves

• Associate or bachelor’s degree preferred.
• Experience in a law firm, legal department, or other professional services environment strongly preferred.
• Experience with or interest in marketing, social media, client engagement, and business development activities.

Responsibilities

• Provide administrative support to multiple attorneys and legal professionals, including calendar management, document preparation, file maintenance, copying, scanning, and mailing.
• Prepare, proofread, format, and finalize correspondence, engagement letters, legal documents, and other client-facing materials.
• Assist with opening new client matters, maintaining client records, and processing executed documents according to established procedures.
• Coordinate and participate in client meetings, including scheduling, preparing materials, and providing logistical support before, during, and after meetings.
• Serve as a professional point of contact for clients and internal stakeholders by phone, email, video conference, and in person.
• Support client billing, reporting, and collections processes, including timely and accurate follow-up.
• Maintain electronic and physical filing systems and assist with records management.
• Support special projects and perform additional administrative and operational duties as needed.
• Assist with marketing initiatives, social media activities, client communications, and other business development efforts as opportunities arise.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED