Legal Administrative Assistant

Administrative Office of the Courts•Olympia, WA

1d•Hybrid

About The Position

The Administrative Office of the Courts (AOC), Court Services Division, is seeking a Legal Administrative Assistant to support the Senior Staff Attorney working on court rules and other legal professionals. The role supports the state and local court rule process through document preparation, coordination, and workflow management. It requires independent work, sound judgment, attention to detail, and the ability to manage complex administrative tasks. The position is based in Olympia, Washington, and requires employees to reside in Washington State and work in the AOC Olympia office at least two days per week. The workweek may fluctuate depending on workload or agency needs; overnight travel may be required based on business needs, and the position may be overtime eligible. The salary range is $61,332–$80,496 per year, depending on qualifications. The position is regular, full-time. The AOC emphasizes integrity, inclusion, accountability, teamwork, employee growth, and work-life balance.

Requirements

Bachelor's degree in business administration, public administration, or a closely related field, and three years of progressively responsible administrative support experience in a similar professional work environment; relevant work experience may substitute for education experience.
Advanced word-processing skills.

Nice To Haves

Proficiency with Microsoft 365 products, including Teams, Outlook, Word, OneNote, and PowerPoint, at a level appropriate to the role's responsibilities.
Ability to proofread and format legal materials accurately and precisely, interpret information, and work independently with minimal supervision.
Strong time and resource management skills, including managing concurrent assignments, planning work, and completing tasks within the structure set by a supervisor.

Responsibilities

Proofread, format, and post online materials related to state court rules as directed.
Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
Manage receipt and distribution of local court rules filed with the Administrative Office of the Courts under General Rule 7.
Prepare and edit correspondence, court forms, reports, spreadsheets, and presentations, ensuring accuracy and adherence to agency standards.
Coordinate daily administrative operations and workflow for the office or section.
Manage calendars and schedule meetings; plan conferences and coordinate facilities, travel, meals, and billing logistics.
Prepare agendas, notify participants, attend meetings, and draft minutes as needed.
Compile information and prepare reports to support decision-making.
Maintain confidentiality while keeping the supervisor informed of key items, deadlines, and progress updates.
Provide administrative support for recruitments, including coordinating interviews, candidate communications, onboarding tasks, and related logistics.
Perform other duties as assigned.