Administrative Assistant - Engineering

TechServ Engineering & Consulting•Tyler, TX

1d•Onsite

About The Position

TechServ is seeking a motivated, detail-oriented Administrative Assistant to provide day-to-day administrative and coordination support to engineering and field teams. The role is a key point of contact for internal and external communications and helps maintain organized records, schedules, and documentation to support smooth project execution. Training is provided, and the position offers an opportunity to begin or grow a career in the utilities industry. The position is based in Tyler, Texas, with work performed in a professional office environment and occasional outdoor work. Occasional travel may be required for storm response support. The schedule is Monday through Friday, 8:00 AM to 5:00 PM, with occasional overtime as needed. This is a full-time, non-exempt position reporting to the Project Manager.

Requirements

Strong organizational skills, attention to detail, and ability to multitask.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office, including Excel, Word, Outlook, Teams, and PowerPoint.
Ability to manage multiple priorities in a fast-paced environment.
Strong work ethic and reliability.
Must currently be eligible to work in the United States of America.
High school diploma or GED.
Ability to pass a background check, Motor Vehicle Report, and drug screening.

Nice To Haves

Familiarity with Enterprise Asset Management systems such as IBM Maximo, SAP Asset Manager, or MaintainX.
Familiarity with utility design or field data collection tools such as Spida, Trimble, or Katapult.
Experience in utilities, construction, or permitting environments.
Previous administrative or office experience.
Proficiency with document tracking systems or databases.
Experience coordinating schedules or working with field teams.

Responsibilities

Track right-of-way applications, create work order requests, and manage other paperwork related to construction project lifecycles.
Ensure required documentation and forms are completed accurately.
Track application progress and follow up as needed.
Serve as a point of contact for inquiries about client processes, including staking and right-of-way matters.
Schedule meetings, inspections, and other activities related to client deliverables.
Maintain current, organized project records, including applications, work orders, and correspondence.
Update databases or filing systems and generate reports or summaries of statuses and activities.
Monitor compliance conditions and deadlines, and alert appropriate parties to upcoming expirations or renewals.
Assist with reports or documentation required for compliance audits.
Provide general administrative support, including answering phones, responding to emails, and managing calendars.
Prepare correspondence, memos, and other documents related to client activities.
Assist with standardizing processes, templates, and tracking tools.