Engineering Project Administrative Assistant

Boswell • South Hackensack, NJ

9d • $28 - $33 • Onsite

About The Position

Boswell is seeking a highly organized, detail-oriented Engineering Project Administrative Assistant to support engineers, project managers, and engineering leadership across engineering and infrastructure projects. The role provides administrative and project coordination support, including preparing and proofreading documents, maintaining project records, coordinating deliverables, assisting with proposals, and supporting day-to-day project administration. The successful candidate will communicate effectively, manage multiple priorities, and be interested in learning engineering terminology, project procedures, and industry-specific software. Previous engineering or construction experience is beneficial but not required. The position may include occasional field exposure related to engineering investigations; training and site-specific instructions will be provided for assigned field activities.

The role offers opportunities to develop skills in engineering project administration, technical document management, proposal preparation, and project coordination while working with experienced engineering professionals. Depending on business needs, performance, and individual interests, it may provide additional exposure to engineering procedures and occasional field activities associated with geotechnical and construction-related investigations. Compensation is $28–$33 per hour, based on qualifications and relevant experience.

Requirements

• Strong written and verbal communication skills, including grammar, spelling, proofreading, and document formatting.
• Proficiency with Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• Strong organizational skills, attention to detail, and ability to maintain accurate records.
• Ability to manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
• Ability to work independently while collaborating effectively with engineers, project managers, and other team members.
• Professional communication, sound judgment, initiative, and willingness to learn new systems and procedures.

Nice To Haves

• Administrative, project support, document control, proposal coordination, or similar experience in a professional services environment.
• Experience supporting engineering, architecture, construction, environmental consulting, infrastructure, or other technical project teams.
• Familiarity with Adobe Acrobat, Bluebeam Revu, or comparable document-management tools.
• An associate’s or bachelor’s degree in Business Administration, Office Administration, Communications, English, Technical Writing, Liberal Arts, or a related field; relevant experience and demonstrated skills may be considered in place of a degree.
• Previous engineering or construction experience is beneficial but not required.

Responsibilities

• Prepare, format, proofread, and finalize reports, proposals, specifications, letters, and other technical and business correspondence.
• Support engineers and project managers with project documentation, schedules, status updates, and administrative coordination.
• Organize and maintain electronic project files, correspondence, technical documents, and project records, ensuring accuracy and accessibility.
• Assist with proposals, qualifications packages, staff resumes, presentations, and related materials.
• Coordinate the assembly, review, tracking, and submission of reports, drawings, specifications, and other project deliverables.
• Assist with scheduling, correspondence, expense reports, meeting arrangements, and other departmental needs.
• Schedule meetings, prepare agendas and materials, and assist with meeting minutes and follow-up items.
• Communicate professionally with internal teams, clients, consultants, contractors, and government agencies as needed.
• Assist with assigned field activities, which may include observing subsurface exploration activities and collecting field data; training and site-specific instructions will be provided.
• Handle sensitive business and project information appropriately and maintain a high standard of accuracy and professionalism.

Benefits

• Comprehensive medical, dental, and vision insurance.
• Flexible Spending Account (FSA) and Health Savings Account (HSA).
• 401(k) with company match.
• Company-paid life insurance.
• Short-Term/Long-Term Disability (STD/LTD).
• Generous Paid Time Off (PTO), including vacation, sick days, and holidays.
• Paid Maternity and Paternity Leave.
• Expert training and mentoring through the Boswell Academy.
• Tuition assistance programs.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed