Administrative Assistant - Engineering

Marriott • Aspen, CO

12h

About The Position

The Administrative Assistant supports the Engineering function by entering and retrieving information from computer databases and point-of-sale systems, updating records, files, and reservations, and responding to inquiries. The role transmits information and documents by computer, mail, or fax; operates standard office equipment; and prepares letters, memos, and other materials using word-processing, spreadsheet, database, or presentation software. It also handles incoming and outgoing mail, maintains electronic and paper filing systems, and compiles, copies, sorts, and files records of office activities and transactions.

The position follows company policies and procedures, maintains a clean and professional appearance, protects confidential information and company assets, and provides courteous service to guests. The role requires clear and professional communication, accurate document preparation and review, appropriate telephone etiquette, and positive working relationships with colleagues. The employee may perform other reasonable duties as requested by Supervisors.

Requirements

• Ability to use a keyboard, mouse, or trackball and computer databases.
• Ability to prepare documents using word-processing, spreadsheet, database, or presentation software.
• Ability to use standard office equipment and computers and/or point-of-sale systems.
• Ability to communicate clearly and professionally and to prepare and review written documents accurately.
• Ability to move, lift, carry, push, pull, and place objects weighing up to 10 pounds without assistance.

Responsibilities

• Enter and retrieve database information using a keyboard, mouse, or trackball; update records, files, and reservations; and respond to inquiries.
• Transmit information or documents by computer, mail, or facsimile machine.
• Operate standard office equipment other than computers.
• Prepare letters, memos, and other documents using word-processing, spreadsheet, database, or presentation software.
• Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, and documents.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Enter and locate work-related information using computers and/or point-of-sale systems.
• Follow company policies and procedures; maintain a clean and professional uniform and personal appearance; protect confidential information and company assets.
• Welcome and acknowledge guests, anticipate and address their service needs, assist individuals with disabilities, and thank guests with genuine appreciation.
• Communicate clearly and professionally, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships, support team goals, and listen and respond appropriately to other employees’ concerns.
• Perform other reasonable job duties as requested by Supervisors.
• Move, lift, carry, push, pull, and place objects weighing up to 10 pounds without assistance.

Benefits

• Marriott offers a range of benefits intended to support employees and their families, wellbeing, careers, and personal interests; eligibility and options may vary by employment status, position, and location.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed