Administrative Assistant, Engineering

General Dynamics - Bath Iron Works•Brunswick, ME

10h•$52,800 - $84,200•Onsite

About The Position

The Administrative Assistant supports the Director of Life Cycle Engineering with departmental secretarial tasks. Operating under the BIW Business Operating System (BOS), the role helps ensure compliance with safety, quality, and performance standards and coordinates with key stakeholders to meet milestones. This position is onsite in Brunswick, Maine; remote work is not available. The position supports safety initiatives, project execution, continuous improvement, department reporting and record keeping, office supply budgeting, team communications, building management, time accounting, and company events. The role also provides customer service, drafts correspondence, and assists with special teams and BMDA evaluations.

Requirements

High School Diploma or GED.
Minimum 10 years of administrative support experience.
Ability to work independently and take initiative in a fast-paced environment with multiple critical tasks.
Experience compiling and preparing reports and presentations.
Excellent organizational skills and attention to detail.
Effective problem-solving skills.
Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Excellent written and grammatical skills, including the ability to draft correspondence from general guidance.
Effective communication skills.
Motivated self-starter able to act with limited guidance and direction.

Nice To Haves

Associate Degree.
Outlook experience.

Responsibilities

Take personal responsibility for safety by identifying and mitigating hazards, communicating safety concerns, modeling safe behaviors, ensuring workplace conditions comply with company safety standards, and participating in the Safety Action Team (SAT).
Promote Business Operating System (BOS) principles and productivity improvements across the PY organization.
Collect data, prepare presentations, and maintain records for department Viz Boards, Plans of the Week (POW), Digital Dashboards, and Operational Performance Improvement Plans (OPIP).
Identify and eliminate non-value-added activities and implement process improvements using the A3 problem-solving approach.
Order specialized office supplies and manage their budgets.
Provide customer service by responding proactively to inquiries and resolving issues in a timely manner.
Compose correspondence between departments and external stakeholders as needed.
Assist and back up the Building Manager, and support management and project leadership of special teams as assigned.
Support BMDA evaluation and associated merits.
Perform regular Time Accounting (WFM) and PeopleSoft administration.
Serve as the main point of contact for special company events taking place at the building.