Project Administrative Assistant

ERM • Denver, CO

4d • $25 - $40 • Hybrid

About The Position

ERM is hiring a Project Administrative Assistant in Denver, Colorado, to provide administrative, organizational, and project support to leadership and project teams. The role coordinates day-to-day administrative activities, maintains accurate records and documentation, supports internal and client communications, and helps ensure project and business needs are addressed efficiently and professionally. It is a full-time, 40-hour-per-week limited-term position for 12 months, with the possibility of extension. Work is hybrid, with 2–3 days per week in the office depending on project demands.

The position supports project administration and financial coordination, including organizing project documentation, maintaining trackers, assisting with invoices and expenses, and coordinating with accounting, procurement, project teams, and stakeholders. The assistant also helps prepare and distribute business documents and client deliverables, coordinate meetings and events, and handle sensitive information with professionalism and discretion.

ERM describes itself as a global sustainability consultancy partnering with organizations to address sustainability challenges and commercial opportunities. Applicants are asked to submit a resume and brief cover letter. This position is not eligible for immigration sponsorship. Applications are accepted on an ongoing basis.

Requirements

• High school diploma or equivalent required.
• Strong organizational skills and excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work independently while effectively collaborating with multiple project teams and stakeholders.
• Strong judgment, professionalism, discretion, and customer-service orientation.
• A minimum of 2 years of administrative, project coordination, or professional office experience is preferred.

Nice To Haves

• Associate or bachelor's degree.
• SAP experience.
• Experience supporting consulting, engineering, utility, construction, real estate, land services, or other project-based organizations.
• Experience maintaining project documentation, trackers, invoices, contracts, or similar records.
• Familiarity with document management and project management systems.
• Experience supporting geographically dispersed teams and multiple concurrent projects.

Responsibilities

• Provide day-to-day administrative support to leadership and project teams.
• Manage calendars, coordinate meetings, and assist with scheduling internal and external calls.
• Prepare meeting materials, agendas, notes, correspondence, and other business documents.
• Assist with travel arrangements, expense reporting, and related administrative activities.
• Coordinate internal communications and follow up on outstanding requests and action items.
• Organize and maintain project files, records, trackers, and other documentation.
• Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.
• Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables as needed.
• Support document routing, signature coordination, filing, and distribution.
• Assist with data entry and quality-control reviews to promote accurate and complete project records.
• Assist with invoice preparation, expense documentation, purchase requests, and other administrative components of project financial management.
• Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.
• Coordinate with internal accounting, procurement, and project teams as needed.
• Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.
• Help coordinate team meetings, client meetings, training sessions, and other events.
• Maintain professionalism and discretion when handling confidential or sensitive business information.

Benefits

• Paid time off, including vacation, sick, and floating holidays.
• Parental leave.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• AD&D insurance.
• 401(k).
• Other applicable benefits for eligible employees.
• The role may be eligible for bonus pay, subject to ERM's discretion and policies; casual and fixed-term/flex-force employees are not bonus eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED