Project Administrative Assistant

Mortenson • Nashville, IN

2d • $25 - $33 • Onsite

About The Position

Mortenson is seeking a Project Administrative Assistant who can work professionally and confidentially with staff at all levels in a changing environment. The role requires flexibility, resourcefulness, initiative, efficiency, and the ability to handle a broad range of administrative and executive support tasks independently or with limited supervision. The position provides clerical and logistical support to the project team, including meeting preparation and documentation, records and deliveries, procurement, timecards, equipment and vehicle tracking, and general day-to-day assistance.

Requirements

• At least 3 years of administrative experience, preferably supporting a large number of team members.
• Proficiency with computers, Microsoft Office, Excel, email and calendar systems, and PowerPoint.
• Strong working knowledge of basic office equipment.
• Strong written and verbal communication skills.
• Ability to be highly organized.

Nice To Haves

• An associate’s degree in business or related administrative experience.

Responsibilities

• Perform clerical tasks and operate basic office equipment.
• Answer incoming calls, provide general information, route calls to the appropriate person, and take messages as needed.
• File and maintain written records and create electronic copies for records.
• Receive, sort, and log deliveries in a computer database.
• Prepare daily outbound deliveries.
• Prepare materials for design and construction meetings.
• Record and update minutes for site meetings.
• Procure consumable materials and office supplies.
• Assist the Superintendent with equipment inventory tracking and organization.
• Assist the Superintendent with craft worker timecard entry.
• Provide general day-to-day support to the project team.
• Schedule, track, and log repairs and standard maintenance for work trucks.
• Provide maps and directions to visitors, subcontractors, delivery personnel, and new employees.
• Log applicants in the Craft Applicant Tracking Spreadsheet.

Benefits

• Medical and prescription drug plans, including vision coverage at no additional cost.
• Dental plan.
• 401(k) retirement plan with a Mortenson match.
• Paid time off, holidays, and other paid leaves.
• Employer-paid life, AD&D, and disability insurance.
• No-cost mental health tool and concierge with work-life resources.
• Tuition reimbursement.
• Adoption assistance.
• Gym membership discount program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed