Project Administrative Assistant

Louisiana Bridge Builders•Lake Charles, LA

15h•Onsite

About The Position

Louisiana Bridge Builders is delivering the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana, for the Louisiana Department of Transportation and Development, along with reconstruction of interstate highway, structures, ramps, and approaches across a 5.5-mile stretch. The Project Administrative Assistant supports the Safety, Environmental, and Quality departments through administrative services, technical writing, documentation, and document control. The position maintains critical project records, coordinates departmental communications, prepares technical and regulatory documentation, and helps ensure safety, environmental, and quality records are accurate, current, compliant, and accessible. The role is based in project site offices in Westlake, Louisiana, supporting project and office operations in an active construction environment. The position requires a high school diploma or equivalent and at least three years of administrative, document control, technical writing, or related experience. Experience supporting safety, environmental, quality, construction, engineering, or industrial operations is preferred. The employee must be able to work a flexible schedule, including additional or different hours and nights, weekends, or holidays as needed.

Requirements

High school diploma or equivalent.
At least 3 years of administrative, document control, technical writing, or related experience.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Experience utilizing document management platforms and electronic filing systems.
Ability to prepare, edit, proofread, and format technical, regulatory, and compliance-related documentation.
Strong analytical and problem-solving skills, including the ability to identify discrepancies in documentation and records.
Ability to learn and adapt to changing software systems, project requirements, and compliance standards.
Proficient computer skills, including use of Microsoft Office Suite, and ability to adapt as programs and processes change.
Effective, positive, and professional written and verbal communication with customers, the public, fellow employees, and vendors.
Ability to work as a team member and independently, take initiative, and collaborate with office and field personnel in a dynamic project environment.
Ability to embrace workplace change and encourage innovative approaches.
Ability to work a flexible schedule, including additional or different hours, nights, weekends, and/or holidays, as needed.
Must be comfortable working in a project site office environment supporting active construction operations.

Nice To Haves

Experience supporting safety, environmental, quality, construction, engineering, or industrial operations.

Responsibilities

Provide administrative support to Safety, Environmental, and Quality personnel, including scheduling meetings, preparing correspondence, maintaining calendars, and organizing departmental records.
Maintain electronic and hard-copy document control systems according to company procedures, client requirements, and regulatory standards.
Assist with preparing, formatting, editing, and issuing technical reports, procedures, plans, audits, inspections, presentations, and regulatory submissions.
Review documents for formatting consistency, completeness, grammar, and adherence to company standards.
Compile and maintain project records, including training documentation, certifications, inspection reports, incident reports, corrective actions, permits, quality records, environmental compliance documentation, and audit files.
Assist with maintaining contractor and employee compliance documentation.
Coordinate document distribution and ensure personnel can access current revisions of procedures, forms, specifications, and project requirements.
Support internal and external audits by gathering documentation and maintaining audit records.
Perform general office and clerical duties as needed.
Perform other duties and responsibilities as assigned.