Project Administrative Assistant

ERM • Denver, CO

3d • Hybrid

About The Position

ERM is hiring a Project Administrative Assistant in Denver, Colorado, to provide administrative, organizational, and project support to leadership and project teams. The role coordinates day-to-day administrative activities, maintains accurate records and documentation, supports internal and client communications, and helps address project and business needs efficiently and professionally. It is a full-time, 40-hour-per-week limited-term position lasting 12 months, with the possibility of extension. The hybrid work arrangement includes working in the office two to three days per week, depending on project demands.

The position supports project administration and financial coordination, including organizing project documentation, tracking invoices and deliverables, assisting with budgets and purchase requests, and coordinating with accounting, procurement, and project teams. It also serves as a point of contact for routine coordination with employees, clients, vendors, subcontractors, and other stakeholders, while handling sensitive information with professionalism and discretion.

The anticipated pay is $25–$40 per hour. Actual pay may vary based on education, experience, skills, location, performance, and business needs. The role may be eligible for discretionary bonus pay, but casual and fixed-term/flex-force employees are not bonus eligible. ERM offers eligible employees a benefits package that includes paid time off, parental leave, medical, dental, vision, life, disability, AD&D insurance, and a 401(k).

Requirements

• High school diploma or equivalent required.
• Strong organizational skills and excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Ability to work independently while effectively collaborating with multiple project teams and stakeholders.
• Strong judgment, professionalism, discretion, and customer-service orientation.
• A minimum of two years of administrative, project coordination, or professional office experience is preferred.

Nice To Haves

• Associate or bachelor's degree.
• SAP experience.
• Experience supporting consulting, engineering, utility, construction, real estate, land services, or other project-based organizations.
• Experience maintaining project documentation, trackers, invoices, contracts, or similar records.
• Familiarity with document management and project management systems.
• Experience supporting geographically dispersed teams and multiple concurrent projects.

Responsibilities

• Provide day-to-day administrative support to leadership and project teams.
• Manage calendars, coordinate meetings, and schedule internal and external calls.
• Prepare meeting materials, agendas, notes, correspondence, and other business documents.
• Assist with travel arrangements, expense reporting, and related administrative activities.
• Coordinate internal communications and follow up on outstanding requests and action items.
• Organize and maintain project files, records, trackers, and other documentation.
• Prepare, format, proofread, and distribute reports, presentations, correspondence, spreadsheets, and client deliverables.
• Maintain tracking logs for project activities, documents, agreements, invoices, or other deliverables.
• Support document routing, signature coordination, filing, and distribution.
• Assist with data entry and quality-control reviews to promote accurate and complete project records.
• Assist with invoice preparation, expense documentation, purchase requests, and other administrative aspects of project financial management.
• Support project managers with tracking budgets, invoices, vendor documentation, and outstanding administrative items.
• Coordinate with internal accounting, procurement, and project teams as needed.
• Serve as an administrative point of contact for routine coordination with employees, clients, vendors, subcontractors, and other project stakeholders.
• Help coordinate team meetings, client meetings, training sessions, and other events.
• Maintain professionalism and discretion when handling confidential or sensitive business information.

Benefits

• Paid time off, including vacation, sick, and floating holidays.
• Parental leave.
• Medical insurance.
• Dental insurance.
• Vision insurance.
• Life insurance.
• Disability insurance.
• AD&D insurance.
• 401(k).
• The role may be eligible for bonus pay at ERM's sole discretion and subject to its policies and procedures; casual and fixed-term/flex-force employees are not bonus eligible.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED