Project Administrative Assistant

The Walsh Group - Walsh Construction & Archer Western•Silverdale, WA

7d•$20 - $30

About The Position

The Administrative Assistant provides administrative support to a project, regional, or service group office. For this role, the assistant supports Federal construction projects in Kitsap, Washington, providing customer service and support to the project team, vendors, and subcontractors. The position helps maintain office efficiency through administrative coordination, communication, document upkeep, and general project support.

Requirements

High school diploma or GED.
At least one year of experience in an office setting.
At least one year of relevant experience.
Ability to work in a fast-paced environment.
Ability to take direction and prioritize responsibilities.
Solid written and verbal communication skills.
Ability to maintain discretion at all times.
Proficiency with Microsoft Office programs.

Nice To Haves

Associate degree or some administrative training.

Responsibilities

Provide general administrative support, including data entry and reporting.
Process invoices, check requests, and other departmental paperwork.
Maintain SharePoint sites and/or a document library.
Track department certifications and perform other administrative duties as assigned.
Organize meetings and correspondence, including phone calls, emails, mail, and other deliverables.
Open and screen incoming mail and distribute it to appropriate team members.
May serve as a first point of contact for internal and external sources, including clients, vendors, press, and job candidates.
Coordinate meetings and assist with travel arrangements and hotel accommodations as needed.
Arrange gifts or awards purchases and food and drink services.
May coordinate conference-room schedules.
Order office supplies and wearables through corporate-provided vendors.
May conduct basic internet research, compile lists, and gather information from other departments.
May provide general project administrative support, including HR or PTO recordkeeping, basic payroll administration, and change order processing or other project-related administration.