Project Administrative Assistant

Louisiana Bridge Builders•Lake Charles, LA

1d•Onsite

About The Position

Louisiana Bridge Builders (LBB) is designing and building the new I-10 Calcasieu River Bridge in Lake Charles, Louisiana, for the Louisiana Department of Transportation and Development. The project also includes reconstruction of interstate highway, structures, ramps, and approaches along a 5.5-mile stretch between I-210 West End and Ryan Street. The Project Administrative Assistant supports the Safety, Environmental, and Quality departments through administrative, technical writing, documentation, and document control services. The role maintains critical project records, coordinates departmental communications, prepares technical and regulatory documentation, and helps ensure safety, environmental, and quality records are accurate, current, compliant, and accessible. The position is based in the project site offices in Westlake, Louisiana, supporting active construction operations.

Requirements

High school diploma or equivalent.
At least 3 years of administrative, document control, technical writing, or related experience.
Effectively communicate in a positive and professional manner, verbally and in writing, with customers, the public, fellow employees, vendors, and others.
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.
Experience using document management platforms and electronic filing systems.
Ability to prepare, edit, proofread, and format technical, regulatory, and compliance-related documentation.
Strong analytical and problem-solving skills, including the ability to identify discrepancies in documentation and records.
Ability to learn and adapt to changing software systems, project requirements, and compliance standards.
Proficient computer skills, including use of Microsoft Office Suite, and ability to adapt and learn as programs and processes change.
Ability to work as a team member and independently take initiative to reach goals.
Ability to embrace workplace change and encourage innovative approaches.
Ability to function effectively as a team player and collaborator.
Ability to work a flexible schedule, including additional or different hours, nights, weekends, and/or holidays as needed for business operations.
Ability to interact professionally with office and field personnel in a dynamic project environment.
Must be comfortable working in a project site office environment supporting active construction operations.

Nice To Haves

Experience supporting safety, environmental, quality, construction, engineering, or industrial operations.

Responsibilities

Provide administrative support to Safety, Environmental, and Quality personnel, including scheduling meetings, preparing correspondence, maintaining calendars, and organizing departmental records.
Maintain electronic and hard-copy document control systems in accordance with company procedures, client requirements, and regulatory standards.
Assist with preparing, formatting, editing, and issuing technical reports, procedures, plans, audits, inspections, presentations, and regulatory submissions.
Review documents for formatting consistency, completeness, grammar, and adherence to company standards.
Compile and maintain project records, including training documentation, certifications, inspection reports, incident reports, corrective actions, permits, quality records, environmental compliance documentation, and audit files.
Assist with maintaining contractor and employee compliance documentation.
Coordinate document distribution and ensure personnel can access current revisions of procedures, forms, specifications, and project requirements.
Support internal and external audits by gathering documentation and maintaining audit records.
Perform general office and clerical duties as needed.
Perform other duties and responsibilities as assigned.