Administrative Assistant OHSU Parking

Metropolis Technologies • Portland, OR

1d

About The Position

SP+, a Metropolis company, is an artificial intelligence company that uses computer vision to provide checkout-free parking experiences. The company operates a parking network with more than 23,000 employees at over 4,000 locations across North America and Europe. The Administrative Assistant supports the OHSU Parking department with office administration, communications, records, supplies, meeting coordination, and customer inquiries. The role may also assist managers with travel arrangements and expense reports and submit invoice payment requests.

Requirements

• Professional demeanor and excellent verbal and written communication skills.
• Excellent grammar and spelling skills.
• Diligence and conscientiousness, with the ability to work independently with minimal supervision.
• Excellent time management and organizational skills, including multitasking, prioritization, and meeting deadlines.
• Excellent typing speed and accuracy; preferably at least 40 words per minute.
• Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint, and with Google Mail, Calendars, and Docs.
• Ability to interact professionally and courteously with clients, customers, office personnel, and contractors.
• Knowledge of modern office practices and procedures.
• Professional appearance and presentation.

Responsibilities

• Answer incoming telephone calls.
• Compose, edit, and type business correspondence and basic business documents.
• Maintain departmental organizational charts.
• Develop PowerPoint presentations for client meetings.
• Distribute and sort incoming mail and faxes for office staff.
• Send departmental mail using UPS, FedEx, the U.S. Mail, or courier services, and accept deliveries.
• Maintain and order office supplies.
• Coordinate conference room reservations and group meetings.
• Assist with office management duties, including operating and arranging maintenance for copiers, fax machines, computers, and other office equipment.
• Maintain correspondence files and other electronic or hard-copy records, on-site or in storage.
• Make travel arrangements as assigned.
• Process and submit expense reports on behalf of direct managers.
• Submit invoice payment requests to the Accounts Payable Department.
• Respond to customer inquiries, including questions about parking facilities and refund requests.
• Perform other administrative duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Long- and short-term disability insurance
• Life insurance
• Accident insurance
• 401(k)
• Paid time off

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed