Academic Admin Coordinator

Texas Tech University • Abilene, TX

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About The Position

Provides office services by implementing administrative systems and procedures and monitors administrative projects for faculty and staff in the assigned academic area. The role provides administrative support to the Associate Dean for Student Affairs and Admissions, the School of Pharmacy, and its departments. Duties include supporting students and prospective students, maintaining records and shared inboxes, assisting with interview days and student success activities, and helping with visitor, mail, and supply needs at the Abilene campus.

Requirements

• Bachelor’s degree in a related field plus one year of related experience; OR a combination of related education and/or experience totaling five years.

Responsibilities

• Provide administrative support for the Associate Dean for Student Affairs and Admissions.
• Maintain files and track current student absences.
• Answer telephone calls and questions about campus and School of Pharmacy admissions.
• Refer students on campus to the appropriate party for their specific needs.
• Circulate volunteer requests for prospective student interview days.
• Assist with virtual and Abilene campus interview days for prospective students.
• Process accepted student documents using the orientation checklist and CRM inbox, and assign transcripts to CRM files.
• Support the Student Success Initiative across all campuses and provide exam support on the Abilene campus.
• Monitor assigned shared email inboxes.
• Provide administrative support for the School of Pharmacy and its departments.
• Assist Abilene visitors with sign-in, accompaniment, and tours of the School of Pharmacy building.
• Assist with parking permits for Abilene guests.
• Verify mail orders and pick up and accept deliveries and mail.
• Organize supplies for student study rooms and classrooms.

What This Job Offers

• Job Type: Full-time